NOTES about reservations -

Do Not Make Reservations for lower-division classes (i.e.RTF 304, RTF 305, RTF 317,)

Do Not Make Reservations for Student Organizations (i.e. DKA, Spark Magazine, UFA) - Must email Studio Manager (jgruy@austin.utexas.edu)

Follow these policies for room reservations

Casting Reservations - Reserve CMA classrooms
Rehearsals and Productions - Reserve CMB studios
All Production reservations must include Jeremy Gruy's email jgruy@austin.utexas.edu

Navigate to https://cloud.appspace.com/ Enter your EID in the form of <EID>@eid.utexas.edu and hit continue. The login screen will automatically forward you to the UT Single-Sign-On page.
Enter your EID and EID password. Sign in through DUO when prompted
Once logged in Go to Concierge view to scope out the available times in the requested rooms IF YOU HAVE NOT SETUP Concierge VIEW see the link to the right and setup	Appspace - Concierge View Workflow
>Click on Reservations Tab
Click Create
Choose Find resource
Choose the dropdown to Select a Building Ask if the reservation is a Casting Reservation
Start to type in the room # Ex: 4.116
Enter the details of the event Select or start typing CMB 4.116 for example If the studio is booked the RED warning outline will appear till you choose a time and date that is available
Once you find a room and time that is available during the requested time Enter in the Reservation name Date and time
Attendees start typing the name and most likely the person's name will pop up but. . . .
if you type in the email address but No match found will pop up That is OK just type in the email address hit the "Tab" key
Then once the Attendee is entered click the 3 dots next to their name
Then Click "Edit"
Change from Virtual to - In-Person Then hit Apply
ALL Production Reservations Production - anything involving equipment, lights, cameras, electrical, actors *Jeremy has to be included on all Production reservations* It is mandatory to add Jeremy Gruy as an attendee to the reservation Just start typing gruy in the attendees and his name will pop up
Add the following notes into in the description section: FAILURE TO PROVIDE THIS INFO WILL RESULT IN RESERVATION CANCELLATION Student Name Student EID Class Associated with Reservation Professor Name Contact Phone Number (mobile preferred) Purpose of the reservation, including additional notes that may be useful Leave the Reservation privacy as Public Click CONFIRM
When you hit CONFIRM ON STUDIO RESERVATIONS you will be presented with this screen. Go over the rules briefly with the student and then . . PLEASE HAND THE STUDENT our printed Studio Reservation Policy Explain to them that they need to read it thoroughly and email Studio Manager Jeremy Gruy "Gruy, Jeremy M" <jgruy@austin.utexas.edu> With any questions and they are required to follow the rules.
Or if you are not reserving a Studio
Review Room # and date and time Reservation Name Attendees Change to In - Person Check the description section for accuracy Last step is to Click "Confirm" Click "Done" again
The created reservations will show up in your Dashboard
The person reserving will get an email about the reservation once it is made.

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