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Prior approval for all business travel, funded and at no cost, is required for a faculty/staff absence from campus for periods of half a day (4 hours) or more during normal working periods. Travelers should submit the REQ/RTA at least 5 business 7 days prior to trip if requesting direct billed airfare or rental carfor Domestic Travel and non-restricted Foreign, or 35 days before for Foreign Restricted-Regions.
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To locate someone's EID, in the Assign tab select “Assign to UT EID”, in the EID field select the question mark button to search for the person/EID, enter EID in field. |
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Foreign Restricted Regions
Must complete all steps below at least 5 weeks before departure. Texas Global must approve your travel in advance and needs time to review.
See Current Restricted Regions List every time you plan foreign travel--it changes frequently.
You must still also route an RTA REQ to your area head. Attach the approval from TX Global to the REQ.
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How do I request a Faculty Travel Grant?
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Transportation-General: Travel must originate from UT/Austin,TX. If traveler will be temporarily based at another location for business purposes at the start of the trip this information should be documented in the RTA. If the traveler will be temporarily based at another location for personal reasons the traveler should obtain cost comparison quotes for the transportation expense originating from Austin, TX from one of the contracted Travel Agencies or Expedia, Orbitz..etc .
Airfare: Flights may be booked via the Travel Management Services site with contracted Travel Agencies or directly by the traveler via an online reservation tool or airline. It is recommended to book with Concur or Anthony Rravel as discussed in the link above, rather than paying out of pocket for later reimbursement. This ensures the fare is acceptable and can be reimbursed.
First, business, any other premium class, or seating upgrade will not be approved without a pre-approved exception request. See the TMS website for instructions to submit.
EarlyBird Check-in and airline club fees are not reimbursable.
Airfare tickets purchased as a ticket exchange will require proof of purchase for the original flight.
Airfare cancellation or change charges are reimbursable only if incurred due to a business-related reason or a reason listed on the Texas Comptroller of Public Accounts, Textravel page. https://fmx.cpa.state.tx.us/fmx/travel/textravel/except/unrelated/index.php
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