Days Advance Notice Required | Category | Sub-Category | Description |
|---|
90 | Guest Artists | International Guests/Companies | 3 month minimum. Request a meeting with Liliana as soon as possible to discuss the project. International guests could require extended application times. |
35 | Travel | Foreign Restricted Regions | 5 weeks before departure. Texas Global must approve your travel in advance and needs time to review. |
30 | Guest Artists | UT Students/Faculty/Staff | 1 month before first day of service. The Business Process for Students/Faculty/Staff has transitioned to Workday. |
30 | Guest Artists | Out of Town Guests | 1 month before first day of service. |
30 | Entertainment / Official Occasions (OOEF) | Larger (incl any needing Catering) | For larger events needing catering, submit 1 month before. |
15 | Guest Artists | Local Guests | 15 business days before first day of service. |
7 | Purchases | All (Materials and Services <non-guest-artist>) | Allow at least 1 week for PO to be issued to vendor (or procard order to be placed) after an approved REQ is routed to our Finance Office, via your area head **when needed. Reimbursement of materials purchases is an exception to the standard policy, and could possibly be denied by accounting. |
7 | Travel | Domestic and non-restricted foreign | 5 business days before departure. Must route REQ to your area head for approval**, who will then route to Michelle. |
7 | Entertainment / Official Occasions (OOEF) | Smaller (for reimbursement) | Submit OOEF form 1 week before event for pre-approval to ensure intended account(s) allow for entertainment. |
2 | Guest Artists | Parking | 48 business hours in advance. |