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Consult EVPP: Promotion & Tenure for guidelines for the relevant academic year. Note that there may be different sets of guidelines for Tenured/Tenure-Track and Professional Track faculty. Be sure to use the Guidelines document for the correct academic year.
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Department chairs and Administrative Managers may submit a request for a T/TT Faculty Reviews Report (access restricted) listing all tenured and tenure-track faculty up for mid-probationary and third-year reviews, promotion and/or tenure, and CPR in a given year to be delivered to them via email. Contact COE-FacultyAffairs@austin.utexas.edu with any questions. |
Consult EVPP: Promotion & Tenure for guidelines for the relevant academic year. Note that there may be different sets of guidelines for Tenured/Tenure-Track and Professional Track faculty. Be sure to use the Guidelines document for the correct academic year.
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Dates and deadlines
Important Dates for 2024-25
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Please contact Sonja Runberg with any questions.
Tenured/Tenure-Track
TBD, 5 pm:
Dossiers (everything except Chair's letters) due to Dean's Office
Freeze date: Any content updates from candidate not requested by the Dean's Office must be added to Additional Statements
TBD: Chair letters due to Dean's Office
November 4: Dossiers due to EVPP
November 15: Dean statements due to EVPP
TBD: Announcement of decisions to candidates
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Please contact Sonja Runberg with any questions.
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Professional-Track
October 16: Dossiers and Dean's statements due to EVPP
Approximate process schedule
April 1: Annual Promotion & Tenure guidelines updated for the upcoming year by EVPP
April-July: External and internal reviews requested and received
August: Departmental review
September-November: College-level review and Dean review
November: Dossiers move to Provost/President's level for review. Candidates are notified of the vote of the CAC and the Dean's assessment
November-January: University-level review
January-February: University-level meetings with Deans
February: President's notification of final decisions
Dossier preparation
See EVPP: Promotion & Tenure for the Provost's current Academic Year guidelines.
Election to Use Combined Years of Service
UT Austin has a process by which faculty members hired as tenure-track Assistant Professors or tenured Associate Professors, with prior full-time academic years of service in an equivalent rank at a prior institutioninstitution, may elect to count up to three of those years immediately preceding time time at UT Austin toward the number of years of effective years in rank required for on-time promotion at UT Austin. In addition, UT Austin requires faculty members to serve a minimum of two full effective effective years in rank at UT Austin before they might be considered considered for promotion (i.e., reviewed in the third year at UT Austin).
Please refer to the relevant UT Austin General Guidelines for Promotion and and Tenure for additional information about elected combined service, as well as detailed requirements and expectations for promotion.
Assistant Professors - Promotion and Tenure review to Associate Professor
For tenure-track faculty members, only years of probationary service are counted toward the minimum amount of qualifying service.
In accordance with Regents’ Rule 31007, a tenure-track faculty member accrues one year of probationary service at UT Austin for every nine months of full-time academic service during any academic year. An academic year does not count as a year of probationary service if the tenure-track faculty member: (1) begins employment at UT Austin after the start of the fall semester, (2) receives an approved extension to the probationary period, or (3) has been on leave without pay for any portion of the academic year.
Important: Per UT Austin guidelines, an Assistant Professor who has elected to combine years of service from a prior institution will be evaluated using the same expectations as if the candidate had completed six years of probationary service at UT Austin, and the case is considered a mandatory review (“up-or-out”). Before making this decision, the faculty member should consult with their department chair and the Senior Associate Dean.
Associate Professors - Promotion review to full Professor
For tenured faculty members, only effective years in rank are counted toward the minimum amount of qualifying service. Please carefully review the relevant UT Austin General Guidelines for Promotion and Tenure.
Process for requesting consideration of prior service
All of the following steps must be completed by February 1 preceding the fall the faculty member plans to undergo promotion review:
Faculty member emails department chair stating their election to be considered for promotion and tenure during the upcoming cycle using combined service at their prior institution. The request should include the number of prior years’ service to be included (up to a maximum of three).
The department chair responds to the email indicating whether they support the decision, with a cc to the Senior Associate Dean.
The department chair forwards the original request and their response to the Dean and Senior Associate Dean.
The Dean reviews the request, acknowledges receipt, and forwards the request to the Provost's Office.
Information for newly-promoted faculty
Course releases
See See Tenured/Tenure-Track Faculty Workload Policy, tab “Teaching", paragraph 6:
"In recognition of the additional service responsibilities that come with promotion, the college will make available up to one course release to be used in the first two years following promotion for newly promoted faculty (once after promotion to the rank of associate professor and once after promotion to the rank of professor), at the discretion of the department chair.”
Salary increase
Contact COE-FacultyAffairs@austin.utexas.edu with with questions about the salary increase policy for newly-promoted faculty.
Joint-appointed faculty
Faculty members with joint appointments must be simultaneously reviewed in both the primary and joint department(s)/college(s)/school(s). The respective department chairs and deans are responsible for identifying the need for review, coordinating the reviewsreviews, and overseeing the independent reviews reviews to completion. The chair of the candidate’s primary department department is responsible for coordinating coordinating selection and solicitation of external reviewers with joint units (including feedback from the candidate). The The units must conduct independent reviews of the candidate which should entail evaluation of the same dossier contentscontents. For joint appointments in departments within the same college, independent reviews are conducted at the department level and then there is a single college and dean review. For joint appointments in different colleges/schools, independent reviews are conducted at both the department (where relevant), college/school and deans’ levels. Different recommendations may be put forward to the President’s committee.
See additional guidance in the Provost's General Guidelines for the relevant year.
Leave - effects on P&T
See See COE: Faculty Review Clocks.
Personal Circumstances (PC) Flags and P&T
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The policies related to recommendations for promotion in rank and recommendations for tenure are described in HOP 2-2160: Recommendations Regarding Faculty Compensation, Faculty Promotion, Tenure, Renewal of Appointment, or Nonrenewal of AppointmentPromotion and Tenure Review. General Guidelines for the Preparation of Supporting Materials and the Management of Candidate Files are available at EVPP: Promotion & Tenure.
Related policies:
HOP 2-2010: Academic Titles and Tenure (
HOP 2-2010)2020: Extension of the Tenure Track Probationary Period (HOP 2-2020)
Probationary period for tenure-track faculty
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See additional information at Chart of Recommended Actions.
Tenure-track Associate/Full Professors and P&T
New hires are sometimes made at the Professor or Associate Professor rank without tenure, for instance, in the case of a new, external senior hire whose career has been in a non-academic setting. The maximum probationary period for a tenure-track Professor or Associate Professor is four years. Their "up or out" tenure and/or promotion review is during their third year in rank.
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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.