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Consult EVPP: Promotion & Tenure for guidelines for the relevant academic year. Note that there may be different sets of guidelines for Tenured/Tenure-Track and Professional Track faculty. Be sure to use the Guidelines document for the correct academic year.
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April 1: Annual Promotion & Tenure guidelines updated for the upcoming year by EVPP
April-July: External and internal reviews requested and received
August: Departmental review
September-November: College-level review and Dean review
November: Dossiers move to Provost/President's level for review. Candidates are notified of the vote of the CAC and the Dean's assessment
November-January: University-level review
January-February: University-level meetings with Deans
February: President's notification of final decisions
Dossier preparation
See EVPP: Promotion & Tenure for the Provost's current Academic Year guidelines.
Election to Use Combined Years of Service
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Faculty member emails department chair stating their election to be considered for promotion and tenure during the upcoming cycle using combined service at their prior institution. The request should include the number of prior years’ service to be included (up to a maximum of three).
The department chair responds to the email indicating whether they support the decision, with a cc to the Senior Associate Dean.
The department chair forwards the original request and their response to the Dean and Senior Associate Dean.
The Dean reviews the request, acknowledges receipt, and forwards the request to the Provost's Office.
Information for newly-promoted faculty
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Contact COE-FacultyAffairs@austin.utexas.edu with questions about the salary increase policy for newly-promoted faculty.
Joint-appointed faculty
Faculty members with joint appointments must be simultaneously reviewed in both the primary and joint department(s)/college(s)/school(s). The respective department chairs and deans are responsible for identifying the need for review, coordinating the reviews, and overseeing the independent reviews to completion. The chair of the candidate’s primary department is responsible for coordinating selection and solicitation of external reviewers with joint units (including feedback from the candidate). The units must conduct independent reviews of the candidate which should entail evaluation of the same dossier contents. For joint appointments in departments within the same college, independent reviews are conducted at the department level and then there is a single college and dean review. For joint appointments in different colleges/schools, independent reviews are conducted at both the department (where relevant), college/school and deans’ levels. Different recommendations may be put forward to the President’s committee.
See additional guidance in the Provost's General Guidelines for the relevant year.
Leave - effects on P&T
See COE: Faculty Review Clocks.
Personal Circumstances (PC) Flags and P&T
If a Personal Circumstances Flag is requested during the period of promotion review, see EVPP: Personal Circumstances Flag for information and impact. See additional information at COE: Personal Circumstances Flag.
Policies
The policies related to recommendations for promotion in rank and recommendations for tenure are described in HOP 2-2160: Promotion and Tenure Review. General Guidelines for the Preparation of Supporting Materials and the Management of Candidate Files are available at EVPP: Promotion & Tenure.
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Probationary period for tenure-track faculty
See COE: Probationary Period - Tenure-Track Faculty.
Process
For an overview of the process and possible results, see EVPP: UT Austin Faculty Promotion Process for Departmentalized Colleges and Schools.
See additional information at Chart of Recommended Actions.
Tenure-track Associate/Full Professors and P&T
New hires are sometimes made at the Professor or Associate Professor rank without tenure, for instance, in the case of a new, external senior hire whose career has been in a non-academic setting. The maximum probationary period for a tenure-track Professor or Associate Professor is four years. Their "up or out" tenure and/or promotion review is during their third year in rank.
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Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.
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