Professional-Track Faculty Fall Contract Maintenance:
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Offer letters should use current templates as provided by the Provost: https://provost.utexas.edu/aps-faculty/
Offer letters may NOT include an increased nine-month academic rate. Rather, a contingency line may be added: “We expect this academic rate may be adjusted further, effective 8/16/24, consistent with college and university salary policies and available funding.”
Should use approved SWH/FTE numbers [listed below]
Offer letters must specify teaching assignments, corresponding with these guidelines.
Deviations from these guidelines must have approval via the Associate Dean for Academic Affairs on file.
In most situations, deviations from these guidelines must be specified and explained in offer letters.
Both Fall and Spring (when applicable) teaching assignments need to be specified. If spring courses are unknown, the letter will mention that specific course assignments are to be determined. However, the letter needs to specify the teaching load across the academic year, e.g.:
Your teaching load for YY-YY will be 3-3. In Fall you will teach …. Spring course assignments are TBD (or if not, state the courses).
Compensation for appointments above 3 courses or 12 contact hours within a single semester, or appointments that would otherwise bring an employee above a total of 40 SWH across all jobs, requires an approved Instructional Overload Form (see wiki page).
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SWH/FTE appointments for professional track faculty:
(full-year – assumes teaching load is spread across the AY, teaching at least one course in each long semester)
2 courses = 13.32 SWH / 33.3% FTE
3 courses = 20 SWH / 50.00% FTE
4 courses = 26.68 SWH / 66.7% FTE
5 courses = 33.32 SWH / 83.3% FTE
6 courses = 40 SWH / 100.00% FTE
Approved SWH/FTE appointments for professional track faculty:
(single-semester – i.e., teaching in only the Fall or only the Spring semester)
1 course (3 to 5 contact hours)**Note: Classroom contact hours and FTEs refer to a single semester
3 to 5 classroom contact hours: 13.32 SWH/33.3% FTE FTE
2 courses (6 to -8 classroom contact hours): 26.68 SWH/66.7% FTE FTE3
courses (9 to -12 classroom contact hours): 40 SWH/100% FTE 66.7% FTE
Structuring year-long appointments with an imbalanced teaching load will be evaluated on a case-by-case basis.
Teaching more than three courses or 12 classroom contact hours within a semester requires an approved instructional overload.
Tips:
To view existing contracts in Workday, from the faculty member’s profile page, select “Actions,” and choose “Employee Contracts” from the drop-down menu.
Review the FYI copy of faculty with future contract end dates not currently requiring renewal or reactivation.
Although these faculty do not need their contract within WD maintained at this time, in many cases it may be necessary or advisable to provide the faculty member a current year offer letter. Please reach out to COLA HR as needed for guidance on this question.
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