Page Comparison

Department

1

Before beginning, the department should determine the most appropriate track and rank for the prospective faculty member, based on their education level, experience, proposed duties, and titles of other faculty in the department already performing similar duties. See COE: Titles and Ranks - Professional Track Faculty. Contact COE-FacultyAffairs@austin.utexas.edu for assistance.

2

If faculty member will be hired to one of the following titles: Professor of Instruction, Professor of Practice, Clinical Professor, Adjunct Professor, or Distinguished Senior Lecturer, EVPP pre-approval is required before proceeding. 

See Pre-review requirement for senior ranks on this page for instructions. Do not proceed until EVPP approval has been confirmed. If approved, include documentation of pre-approval in the PAR packet.

3

Complete recruiting or posting exemption request as appropriate.

4

Process a faculty job requisition in Workday, ensuring there are sufficient openings for the hire.

5

a) Process FPN in DEFINE. See COE: PAR - T/TT Electronic Document Processing Guide

b) Collect all required supplementary documentation listed at COE: PAR - Supplementary Documentation Checklists > Professional track hires

6

a) Approve completed FPN (DEFINE PAR document) forward to COE Faculty Affairs.

b) Forward completed but unsigned PAR packet as a single PDF to COE-FacultyAffairs@austin.utexas.edu. PAR packet should include all documentation for the appropriate position type listed at COE: PAR - Supplementary Documentation Checklists > Professional track hires, in the order described.

If financial commitments beyond academic salary (example: relocation) are included in the PAR/offer letter, cc the department accountant/Cost Center Manager.

COE Faculty Affairs

87

a) FPN and PAR packet review. 

b) PAR routed for signatures in DocuSign.

98

After PAR is fully-signed in DocuSign, FPN is approved and approval notes are added in DEFINE.

Final approval of professional track PARs is at the College level. All offers are contingent upon the approval of the Dean.

109

COE Faculty Affairs emails copy of approved PAR packet to the department Administrative Manager.

Department

1110

Upon receipt of the fully-signed PAR packet, the department may send an offer letter to the candidate.

Note that all PAR information is thoroughly reviewed in the Provost’s Office to ensure compliance, and if errors are found, corrections will still need to be made even if the contract has been signed by the faculty candidate.

1211

Administrative Manager submits signed PAR packet and signed offer letter to APS via ServiceNow: APS/Faculty Affairs requests help ticket.

APS

1312

APS reviews and accepts PAR and signed offer letter and pushes the hire to Workday.

Department

1413

The department is responsible for maintaining all professional track faculty personnel files, including PARs and offer letters.