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Digitally via Docusign -
Expand title See Instructions Request for Final Oral Exam Form Submission via DocuSign
Read the instructions carefully before initiating the submission process.
The completed signed request for your Final Oral Examination must be delivered to the Graduate School 2 weeks prior to the scheduled exam. You will need to begin this DocuSign submission process at least 3 weeks before your scheduled date.
Before Submitting the Form via DocuSign
Before beginning the submission process, inform your committee members and the EDP Graduate Advisor that a Request for Final Oral Examination Form will be sent via DocuSign.
DocuSign will require that you enter the names and email addresses of all your committee members, the EDP Graduate Advisor, and yourself.
Committee members will receive an email from DocuSign confirming your petition to schedule a Final Oral exam with your committee.
Required Information for DocuSign Final Oral Request
The names and email addresses of your Supervisor, Co-Supervisor or Member 2, Member 3, Member 4, and Graduate Adviser are required. Members 5-7 are optional.
Final Oral exam details as agreed upon by your committee:
- Date, time, and location (building and room OR virtual).
- If meeting in-person, email EDP@austin.utexas.edu to book a meeting room.
- You will also need to indicate on the form if IRB approval is required and, if so, enter the IRB study number.
DocuSign Submission
Click the link below to begin the DocuSign submission process.
NOTE: Do not begin the process until you have all the required information listed above. If you start the form without finishing it, it will create abandoned documents in the DocuSign system. Abandoned forms cannot be accessed again and you will have to start over.
DocuSign Request for Final Oral Examination Link: http://links.utexas.edu/smrnyibkbpwfs
Post-Submission
Once submitted, DocuSign will automatically send the form to all committee members for their eSignature. The Graduate Advisor will be the last one to eSign.
DocuSign will send you an email with a [Review Document] link. Save this email and use the link to monitor the progress of your form signatures. From the linked webpage, click [Other Actions] menu —> [Certificate of Completion] to review who has and who has not yet signed the document.
You will receive a second email from DocuSign when all signers have completed the signing process. Click “View Completed Document” link in that email. When the document opens on the DocuSign website, click the “Download” button at the top of the document. Select the “Combined PDF” option and save the document to your computer. A combined document includes the form and the certificate of completion. The certificate provides a full audit trail of your DocuSign transaction. Submit the combined pdf Request For Final Oral Exam form electronically to the Graduate School at gradstudentsvcs@austin.utexas.edu.
Be sure to follow the rest of the instructions on page 1 of the form.
OR
- In-person / hardcopy - for this option, download the form from the Graduate School and print; obtain signatures (all on the same form), and email it to the Graduate School at gradstudentsvcs@austin.utexas.edu. See the Sample Form - Request for Final Oral (hardcopy). Note regarding electronic signatures: all signatures must be made on the same form. In Educational Psychology, the dissertation supervisor may also sign their own name in the place of members who cannot sign and have given written approval for the supervisor to sign instead.
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