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The end date of the new, fixed term, is dependent on when the change is communicated. If communicated May 1 or earlier, the current year may serve as the first year of the new term. If communicated May 2 or later, the subsequent year will serve as the first year of the new term. Exceptions may be made to this timeline on a case-by-case basis following consultation with the Provost’s Office.

Process for non-renewal of a Short Term or Fixed contract

When an individual who has been consistently employed in previous years will not be renewed for the subsequent year, this should be clearly communicated in a letter to the faculty member. Early notification is expected, and the deadline for notification is no later than May 1 of the final academic year of employment, when possible. It is recommended to discuss any plans for non-renewal with the Senior Associate Dean and/or COE Faculty Affairs prior to taking action.

For non-renewal letter templates, see ServiceNow: Faculty Affairs & Academic Personnel Services > Knowledge > FA/APS Knowledge Articles > Professional-Track Titles, Contract Terms, and Renewal Guidelines.

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