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Introduction. This page outlines key policies and procedures for clinicians at our university, with a particular focus on HIPAA compliance and best practices. Adhering to these policies ensures the confidentiality, security, and ethical handling of all patient information.

Introducción. Esta página describe las políticas y procedimientos clave para los clínicos de nuestra universidad, con un enfoque particular en el cumplimiento de HIPAA y las mejores prácticas. Seguir estas políticas garantiza la confidencialidad, seguridad y manejo ético de toda la información del paciente.

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HIPAA Best-Practices

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Patient Materials Management goes here.

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HIPAA-Compliant Platform: Only use HIPAA-compliant Zoom accounts provided by the university. Log out of non-HIPAA-compliant personal Zoom accounts prior to conducting any patient-related sessions.
Session Settings: Use waiting rooms, passcodes, and locked meeting features to prevent unauthorized access.

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Anonymizing Patient Information: When discussing patient cases with colleagues, research staff, or during training sessions, avoid using names or identifiable information whenever possible.
Secure Methods: Use approved communication channels, such as university email (Outlook), for all written correspondence related to patient care. Discussions in open or public spaces are not allowed.

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Clear Boundaries: Ensure that RAs have access only to the minimum information necessary to fulfill their roles. Supervising clinicians are responsible for training RAs on HIPAA and confidentiality policies.
Observation and Documentation: When RAs are observing patient sessions or working with patient data, provide explicit instructions on handling sensitive information and ensure compliance with all privacy guidelines.

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