Rationale
Students withdraw from the PDS for various reasons. Some of the reasons include health, personal or family concerns, oral and written language proficiency, field experiences, academic performance, or change of professional goals. Withdrawal can occur at any time during the PDS. Some students who withdraw later request readmission. Depending upon the student’s reason, either the student or the coordinator can initiate the withdrawal process.
Purpose
To provide coordinators with information about PDS withdrawal and readmission procedures.
Withdrawal from the PDS
The following procedures are intended to provide guidance to coordinators when recommending that a student withdraw from the PDS.
Procedures
- The PDS Exit Referral Form (attached), along with the student’s supporting documentation, should be filled out by the Coordinator and sent to the Exit Review Committee Chair (with a copy sent to the Associate Dean).
- The Director of Education Services meets with the student to discuss the withdrawal request.
- The Exit Review Committee (see section below) meets to discuss the withdrawal request and the supporting documentation.
- The Exit Review Committee Chair informs the student of the Committee’s decision and sends a confirmation letter to the student. A copy of this letter is placed in the student’s file in the Dean’s Office.
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Documentation Submitted by the Coordinator
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- PDS Exit Review Referral Form
- Anecdotal notes from field observations, discussions, conferences, cohort classes, etc.
- IPP from Cohort Coordinator, if applicable
- Language proficiency referral, if applicable
- Field Experiences Performance Evaluation (Formative and/or Summative Assessments), if applicable
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Exit Review Committee Membership
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- Assistant Dean for Student Affairs, Chair
- Director of Education Services
- Student’s Cohort Coordinator
- Others as needed (e.g., advisor, Dean of Students representative, Associate Dean for Student Affairs)
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Procedures for Student-Initiated Withdrawal
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- The PDS Exit Referral Form (attached) should be filled out by a member of the Dean’s staff and sent to the Exit Review Committee Chair (with a copy sent to the Associate Dean).
- The member(s) of the Exit Review Committee meet(s) with the student to discuss the reason(s) for withdrawal. They advise the student about appropriate steps for leaving a school placement, i.e., reporting to coordinator and hosting teacher, etc., if applicable.
- The decision(s) of the Exit Review Committee is(are) documented in the PDS database notes.
- If readmission is an option, conditions of readmission are discussed with the student and are documented in the same. If readmission is not an option, the student will be advised about other career-related opportunities.
- In the case of a Medical Withdrawal, the Summative Assessment serves as the criteria for a doctor’s release to return to the PDS. The student must have a doctor confirm that his or her medical condition should no longer interfere with performance behaviors on the Summative Assessment.
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Follow-up
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- In an IPP is involved, the coordinator monitors the student’s IPP and regularly informs Director of Education Services of the student’s progress.
- Coordinator turns in a signed IPP to the Director of Education Services after the conditions are met.
- If the conditions are not met, the Coordinator contacts the Exit Review Committee Chair to set up another Exit Review Committee meeting.
- If a Medical Withdrawal is involved, the student must provide a doctor’s release based on the Summative Assessment (see 5. Above).
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Procedures for Dean’s Administrative Staff-Initiated Withdrawal
- The PDS Exit Referral Form (attached) should be filled out by a member of the Dean’s staff and sent to the Exit Review Committee Chair (with a copy sent to the Associate Dean).
- The member(s) of the Exit Review Committee meet(s) with the student to discuss the reason(s) for withdrawal. They advise the student about appropriate steps for leaving a school placement, i.e., reporting to coordinator and hosting teacher, etc., if applicable.
- If readmission is an option, conditions of readmission are discussed with the student and are documented in the same. If readmission is not an option, the student will be advised about other career-related opportunities.
- In the case of a Medical Withdrawal, the Summative Assessment serves as the criteria for a doctor’s release to return to the PDS. The student must have a doctor confirm that his or her medical condition should no longer interfere with performance behaviors on the Summative Assessment.
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Follow-up
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If a Medical Withdrawal is involved, the student must provide the Director of Education Services a doctor’s release based on the Summative Assessment (see 4. above) before reapplying to the PDS.
PDS Readmission
Procedures for readmission usually begin in the Student Dean’s Office. Coordinators may be involved in the follow-up.
Procedures
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- Student contacts his/her advisor, the Assistant Dean for Student Affairs, or the Director of Education Services.
- The Exit Review Committee is convened to review the Exit Referral Form, the documentation for leaving the PDS, and any subsequent documentation. The Exit Review Committee discusses the student’s readiness to return to the PDS based on evidence that demonstrates the student’s resolution of the issues that motivated his/her withdrawal.
- If readmission is approved, the Director of Education Services contacts the student, and the student usually is placed on a new IPP.
- If readmission is denied, the Exit Review Committee Chair informs the student of the Committee’s decision and sends a confirmation letter to the student. A copy of this letter is placed in the student’s file in the Dean’s Office.
- In the case of a Medical Withdrawal, the Summative Assessment serves as the criteria for a doctor’s release to return to the PDS. Students must have a doctor confirm that the student’s medical condition should no longer interfere with performance behaviors on the Summative Assessment.
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Follow-up
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- In an IPP is involved, the coordinator monitors the student’s IPP and regularly informs Director of Education Services of the student’s progress.
- Coordinator turns in a signed IPP to the Director of Education Services after the conditions are met.
- If the conditions are not met, the Coordinator contacts the Exit Review Committee Chair to set up another Exit Review Committee meeting.
- If a Medical Withdrawal is involved, the student must provide a doctor’s release based on the Summative Assessment (see 5. Above).