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This semester you will be submitting your practicum agreement and other practicum-related forms via DocuSign [1]. Read the following instructions completely before beginning the submission process. 

1. Download the Practicum Agreement Form (linked after instructions).
2. Complete the form in consultation with your site supervisor. Save the form on your computer.
3. Inform your site supervisor in advance that DocuSign will be used to gather electronic signatures on various practicum-related forms this semester. They should expect an email from EDP Practicum via DocuSign (dse@docusign.net). The email will contain the link to review the document on DocuSign’s website.
4. Use the Submit Practicum Agreement via DocuSign link above to begin the submission process.
   CAUTION: Do not click on the link unless you are ready to complete the entire submission process described below. It's a quick process when you have the information required. Stopping before step 7e below will create an abandoned DocuSign PowerForm, one which you will not be able to access again.
5. The submit link launches a webpage called a DocuSign PowerForm. You will need to know the email addresses of your site supervisor and practicum instructor in advance. Enter the required contact information and click the Begin Signing button. You will be redirected to the DocuSign website.
   1. The first time you access the DocuSign website, you will have to agree to the use of electronic records and signatures. Check the corresponding box and click Continue.
   2. Completed the requested data fields.
   3. Click the attachment button to upload your completed practicum agreement form.
   4. Click the Sign button [3] to DocuSign. In so doing, you agree to the FERPA release and affirm that the form was completed as discussed with your site supervisor.
   5. Click the yellow Finish button at the bottom of the page. DocuSign will send an email to your site supervisor so that they can complete their part. All parties, including your practicum instructor, can download a copy once the signing process is complete.
      There is nothing else to do after you click the Finish button. Do not log into your DocuSign account on the subsequent window. You do not need a DocuSign account for submitting and signing practicum/internship-related documents. 

There are two steps to filing practicum agreements and practicum evaluations:

1. Download the documents from DocuSign.
   1. Practicum instructors receive an email from EDP Practicum via DocuSignDocuSign (dse@docusign.net) when all parties have completed/signed the practicum agreements and practicum evaluations. You may need to check your junk/spam folder.
   2. In order to protect the privacy and confidentiality of student information, you will need to enter an access code to view the signed observation in the next step. This access code has been shared with you on the Stache website [1]. You will find the entry by the unique number and semester of the course. The access code itself is in the field called "secret." Retrieve the access code before proceeding to the next step. (Note: The code should never be shared via email as that defeats the purpose of this security step.)
      
   3. Click on the "View Completed Documents" link in the email. You will be directed to the DocuSign website to view the documents.
      
   4. Enter the access code and validate to view the document on the DocuSign website.
   5. Click the download button at the top of the DocuSign webpage. The download button is the paper icon with a down arrow. Choose to download the "Combined PDF."
   6. Rename the document according to the naming convention.
      • Default filenames as downloaded from DocuSign:
        Practicum_Agreement_for_StudentFirstName_StudentLastName.pdf
        Practicum_Evaluation_for_StudentFirstName_StudentLastName.pdf
      • Add the semester immediately after the last name.
        • The semester should be in the CCYYS format where "CCYY" is the year and "S" is the number of the semester, i.e. spring = 2, summer = 6, fall = 9.
        • There should be an underscore between last name and semester.
      • Examples:
        Practicum_Agreement_for_Julian_Chapa_20189.pdf
        Practicum_Evaluation_for_ Julian_Chapa_20189.pdf
2. File the documents into student folders on UT Box.
   1. Accessing UT Box and Practicum Courses folder.
      1. First time UT Box users should first login to UT Box to activate their accounts.
      2. Request access to the EDP Practicum Courses folder, if you have not already been given access to it.
   2. Practicum Courses folder organization
      • Practicum Courses Counseling Psychology (students in this program)
        • Current Students
          • Alphabetical by last name
        • Former Students
      • Practicum Courses Counselor Education (students in this program)
        • Current Students
          • Alphabetical by last name
        • Former Students
   3. Upload the renamed document to the student's individual folder.

[1] Stache is a website that provides secure backup of sensitive data, such as encryption keys, passwords, passphrases, and personal identification numbers. Stache is currently available to active faculty, staff, and students affiliated with the University of Texas at Austin.