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For requests in 2019, determine the earliest month/year the records are eligible to be requested to be disposed based on the month/year the record was created or became inactive and the number of years (N) records are required to be retained. For retention by academic semesters, refer to Retention by Semester or End of Class below.

In the table below, find the month of your request in the first column and then find the corresponding retention years in the top row to determine the latest month/year from which records are eligible to be disposed. If your records require longer retention than 15 years, subtract the number of years of retention from the current year to determine the latest year from which records may be disposed, and then choose the month preceding the month of your request.

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Retention requirements for academic records often are by end of class or by the last semester the student was enrolled. Use the chart below to determine when WHEN records are eligible to be requested to be disposed based on the semester the record was created plus the number of years records are required to be retained. 

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