...
When an OSP contact or the sponsor alerts you that you have received an award, please send the information (attached files and/or links) to the COERA Pre-Award Grants and Contracts (G&C) Specialist, listed below:
Liz Kogan – liz.kogan@austin.utexas.edu
They Team inbox.
An assigned specialist will coordinate the contracting process with OSP, including requests for changes in award budget, contract terms, or information.
...
If your project requires human subjects or animal participants and you have not submitted the necessary IRB or IACUC application, the application MUST be completed and approved before an award and human subjects award spending can occur. Please immediately submit the application to the central Office of Research Support and Compliance (RSC) for processing and approval. Please then send approved applications to your Pre-Award Specialist assigned specialist in order to provide the IRB or IACUC details to OSP at this time.
...
At the award stage, the sponsor will send a contract to you, your Pre-Award SpecialistCOERA, or OSP for review and negotiation. Please send any award emails received to your Pre-Award Specialist COERA for review and appropriate routing. Terms and conditions, reporting requirements, and payment terms will be negotiated at this point. Please remain available for questions and authorizations during this process.
...
Occasionally, after confirming that the Sponsor is awarding funds to the University, the Sponsor will take a prolonged period of time to negotiate or draw up a contract. During these types of negotiations, it is typical for the Pre-Award Specialist COERA to request a Credit Authorization with OSP to cover any immediate project spending needs. Types of spending likely to need a credit include:
...
- Appointments, especially for students who need immediate tuition remission.
- Travel Expenses for immediate anticipated trips.
The Pre-Award Specialist COERA will work with you to determine the necessary items required to request credit and will coordinate that request with OSP.
...
After contract finalization, OSP will send a PI memo via email. The PI Memo will request faculty acknowledgement and approval of all terms included in the finalized contract. The Pre-Award Specialist COERA will assist in obtaining your understanding and acknowledgment.
...
Contracting will be an ongoing process with many steps, and OSP and the Pre-Award Specialist COERA will walk you through to completion.