Sub | Budget Category | Description | Amount |
|---|---|---|---|
12 | Personnel: |
|
|
Salary | |||
Faculty | Faculty are budgeted using their 9-month salary rate plus their supplemental pay. This rate is extrapolated to a 12-month rate for calculations during the summer. Faculty salaries are set by the hiring department and available in DEFINE. Actual charges as incurred will be charged. | 9-month (Acad.) Varies +add academic year supplements | |
Researcher/Staff | Researchers/Staff are appointed using their 12-month salary rate for the calendar year. Researcher/Staff salaries are set by the hiring department and available in DEFINE. If a position is TBD, the salary can be estimated using the salary range set forth for the anticipated job code in the Job Code System: LINK | 12-month Varies | |
Postdoctoral Fellow | Postdocs are appointed using their 12-month salary rate for the calendar year. Postdoc appointments are made for a minimum of 9-months at a time and salaries are set by the PI hiring them on the project; however, a minimum guaranteed salary is set by their title and they must be meet a minimum of full-time (40 hours) appointment to qualify as a Postdoc. | 12-month Range: $47,476 – $64,296 | |
GRA | GRAs are appointed using their 12-month salary rate for the calendar year. GRA salaries are set by the PI hiring them on the project and are set based on their experience and skills. COERA recommends a starting salary between $33,000 to $38,000 dependent on skill level and experience. | 12-month Range: $25,368 – $64,296 | |
Hourly | Hourly employees are calculated using their hourly rate translated to an annual salary. //See below template instructions for calculating annual salary based on hourly rate.// Student hourly employee salary information can be found on the HRS website: LINK All other hourly employees salary information can be found in the Job Code System for the title you will appoint them: LINK | Student Varies for title See HR link Other Varies for title Use job code sys | |
Fringe | |||
Benefits Eligible FT (40 hours or more) | Fringe benefit rates are based on The University of Texas at Austin’s current federally negotiated fringe rates for the appropriate employee benefits level at the time of proposal submission. FY18-19 benefits eligible full-time employees are calculated at 29%, benefits eligible part-time employees are calculated at 39.6%, and benefits ineligible employees are calculated at 5.8%. FY19-20 benefits eligible full-time employees are calculated at 31%, benefits eligible part-time employees are calculated at 39.6%, and benefits ineligible employees are calculated at 5.8%. All future fiscal years are escalated by 0.5% for fringe benefits eligible full-time employees for anticipated increases. For appropriate budgeting purposes, weighted fringe rates have been calculated and applied based upon project period start and end dates for project years that span two fiscal years. View negotiated fringe rates here: https://research.utexas.edu/wp-content/uploads/sites/5/2018/08/UT_FA_Rate_Agreement_FY19.pdf | 29% | |
Benefits Eligible PT (less than 40 hours) | 39.6% | ||
Benefits Ineligible (less than 20 hours) | 5.8% | ||
71 | Tuition: | As per university policy, the College of Education remits tuition for graduate research assistants working on sponsored projects. The graduate tuition rate varies between University colleges and is set each academic year by the Graduate School. College of Education remits the portion of tuition proportional to the effort committed to the project based on the full tuition cost necessary for GRA status (9 hours for the long semester, 3 hours for the summer semester). Additionally, tuition costs in the budget are increased by 2% each subsequent project year in order to account for anticipated tuition increases. | Percentage based on effort committed
2% increase each project year |
Fall – Spring | FY 2018 – 2019 (9 hours – per semester) | $4,546 | |
Summer | FY 2018 – 2019 (3 hours – all summer) | $1,702 | |
70 | TRAINING GRANT ONLY: Stipends/ Scholarships/ Fellowships: | TRAINING GRANT ONLY: Costs of scholarships, fellowships, and other programs of student aid are allowable only when the purpose of the sponsored agreement is to provide training to selected participants and the charge is approved by the sponsoring agency. Fellowships are normally paid as stipends (not salaries) but sponsors may allot a separate and limited amount for salary and fringe benefits. Stipends are budgeted using rates, dependent on anticipated cost at time of proposal. Stipends are IDC Exempt on full IDC-bearing grants. | Varies |
37 | Participant Incentives: | Participant Incentives are set by the Principal Investigator based on reasonable amounts to help ensure a sufficient response rate for the project’s analysis. Charges are generally calculated per person or per participant unit (school, department, etc.). | Varies |
60 | Consultants: | The consultant category is used for payments made to an outside person or company providing an individual service, technical assistance, and/or review to the project. Honorariums for Advisory Boards, Consultant fees, Consultant Travel, Consultant Materials, and Teacher Instruction Fees are all examples of appropriate consultants. Rates are provided by consultant at standard use rate or a fair honorarium based on past experience is included. Depending on the situation, either an Individual Service Agreement, Business Service Agreement, or an Authorization for Professional Services (APSPurchase Order (PO) is used for the purposes of contracting a consultant through the university. Please see Contractor Evaluation document for clarification on what mechanism to use. | Varies |
60 | Service Agreement/Vendor Services: | This category includes services obtained for the project’s quantitative or qualitative data analysis, website creation, or other similar services provided as a normal course of business by the provider. Any service that consists of a fair-market valued service provided to anyone outside of the university is included in this category. Rates are provided by service provider at fair market value quote. Please see Contractor Agreement Evaluation document for clarification on what mechanism to use. | Varies
Calculated on TDC |
61 | Subawards: | Subawardee must submit a letter of institutional approval, statement of work, budget, and budget justification explaining justifiable cost. The PI must review costs and confirm they are reasonable and allocable. Subawards should be utilized for any contracting of an individual or institution performing a significant portion of the research work and therefore should be restricted by the same terms and conditions as UT under the Sponsor Contract. | Budget from Inst. |
Full IDC | Subawards must use their full-negotiated IDC rate for any federal or federal pass-thru proposal budget submitted to UT. UT’s portion of IDC to be recovered on these subawards is up to the first $25,000 of each subaward (regardless of the period covered). | $25,000 | |
Reduced IDC | Exceptions to the above policy in which a subaward’s IDC rate is reduced are subject to Sponsor IDC restrictions. Additionally, situations in which UT IDC is reduced, IDC is calculated using the full sub amount (total direct costs), not the restricted first $25,000. | TDC | |
80 | Capital Equipment: | Capital equipment is any single piece or set of materials, technology, or software purchased in excess of $5,000 that has a useful life of more than one year. Capital Equipment is IDC Exempt on full IDC grants. | > $5,000 |
50 | Materials and Supplies: | This category includes expendable supplies for research activities as well as photocopying, printing, report preparation expenses, mailing costs, and other standard project expenses related to the project’s report production and data collection. Estimates are based upon past experience and actual expenses as incurred will be charged.
Generally, a minimum of $200 is set aside in Materials and Supplies for the expected expendable supplies associated with report production or GRA recruiting. However, this amount may be reduced or replaced by other anticipated costs. | Varies, Any single piece < $5,000
$200 minimum per project recommended |
51 | Other Costs: | //Other costs are for services and fees that cannot be categorized in other categories.// |
|
Publication Costs | This category includes expenses for the materials and fees associated with publications resulting from this project. Estimates are based upon past experience and actual expenses as incurred will be charged. | Varies | |
59 | Computer Services | This allocation covers fees to be paid to The University of Texas College of Education Information Technology Office for various computer related projects. Costs are provided as estimates by the COE-ITO. | Varies |
Travel: | All travel on the project must be directly allocable to this project only and specific to project purposes and information dissemination. All rates are based on University and State travel reimbursement rates: https://financials.utexas.edu/hbp/part-11/5-2-meals-and-lodging#d -- univ. rates https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php -- state rates |
| |
75 | Domestic | Per Diem (Hotel and Meal): $144 State Account (In-State Texas) (Meal $51/d, Lodg. $93/day) -- rates are for unknown location --- if including known location use GSA rates link above $---- State Account (Out-of-State) (Use GSA Rates - Link Above) $260 Local Account (In-State Texas) (Meal $51/day, Lodg. $209/day) $375 Local Account (Out-of-State) (Meal $51/day, Lodg. $324/day) Vehicle Travel (Mileage): $0.545/mile Mileage calculated using Google Maps Airfare Travel: If known location, estimate using University Sponsored Concur Online Travel System $600 roundtrip – TBD closer destinations (based on ATL) – refundable price Transportation: Estimate based off $50/travel day/person for standard shuttle/taxi fees | See Chart |
76 | Foreign | Per Diem (Hotel and Meal): $425 All Foreign Travel (Meal $51/day, Lodg. $374/day) Airfare Travel: If known location, estimate using University Sponsored Concur Online Travel System TBD - $1,500 roundtrip - TBD Worldwide (based on NSW) – non-refundable $1,200 roundtrip - TBD Europe (based on LHR) – non-refundable Transportation: Estimate based off $50/day/person for standard shuttle/taxi fees | See Chart |
90 | IDC: | The indirect cost rate of modified total direct costs is based on The University of Texas at Austin’s current negotiated F&A rate at the time of proposal submission. The rate memo can be viewed at: https://research.utexas.edu/osp/resources/fa-memo/ | 56.5% 9/2016 – 8/2018 |
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