Each semester students should check their Registration Information Sheet (RIS) to find their registration access times and clear any holds or bars to registration. Examples of holds include financial bar for a medical or parking bill, emergency contact update bar, immunization or transcript required bar.
To remove your advising barhold, plan to contact a faculty member during the advising period. If you do not have a research supervisor, an Area advisor can advise you. During the meeting the faculty member will assess your progress toward degree, and approve the courses you plan to take in the upcoming semester.
To prepare for the meeting, please use the DocuSign the PhD or MS advising form below. Each semester you will use this form to remove the Advising hold. You'll list the classes you have already taken in the graduate program, as well as the ones you plan to register for next.
Most new students will register during the week before school starts, after advising meetings (as arranged by the major Area Advisors). First semester students can be appointed as a TA or GRA with the later registration time.
The Course Schedule is posted at https://registrar.utexas.edu/schedules
Docusign version of the advising forms.
MS Advising form Docusign
PhD Advising form Docusign
Examples of acceptable course format.pdf
To preview an example of the form and what information is needed, see the PDF:
CE PhD Assessment and Advising Form.pdf
CE MS Assessment and Advising Form.pdf
To begin you will need your supervisor/advisor’s UT EID. See https://directory.utexas.edu/
To route the form, use the UT EID email convention: (insert faculty EID)@eid.utexas.edu
Example: Abc123@eid.utexas.edu
If you need to leave the form in progress, don't forget to hit the Finish Later button.
To add course work, paste in from course schedule https://registrar.utexas.edu/schedules or academic summary: View your Academic SummaryMS Advising form Docusign
PhD Advising form Docusign
Examples of acceptable course format.pdf
To preview an example of the form and what information is needed, see the PDF:
CE PhD Assessment and Advising Form.pdf
CE MS Assessment and Advising Form.pdf
Please note the course section of the Advising form can be pasted in from your course history or summary, or the course schedule. The format of this section is not as important as including the information so the faculty member can quickly see which classes you have already taken, and plan to take in the next semester.
The faculty member will provide their electronic signature and the Graduate Coordinator will receive a copy.
The submission of the advising form will signal the Graduate Coordinator (Kathy McWilliams) to remove your bar to registration in the mainframe. During peak advising weeks, bars will be removed in batches throughout the day. If you have any questions, or believe your bar should have been cleared but you are still unable to register, please contact Kathy McWilliams (mcwilliams@utexas.edu).
After the bar is clear, students need to log into the registration system to add their courses: https://onestop.utexas.edu/registration-and-degree-planning/registering-for-classes/
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