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1. Foreign Travel Using State Accounts
Section 2.02(B) of the State of Texas Travel Allowance Guide states that a state agency may pay or reimburse a state employee for travel expenses incurred while traveling to or from, or staying at a duty point in a foreign country only if the agency's chief administrator, or someone designated by the chief administrator, provides prior written approval. This approval is not required for Canada, Mexico, or U.S. possessions because they are considered out-of-state travel, not foreign.
At UT Austin, foreign travel using a state-funded account requires prior approval from the Dean/Vice President either in writing or, alternatively, electronically via the document routing of the Request for Travel Authorization (*DEFINE VE5/VE6). Prior approval cannot be delegated further by the Dean/VP.
Travel documents for foreign travel on state accounts must be imaged for long-term storage. The creator of the electronic travel document will send the document voucher transmittal form, along with the written prior approval, to Imaging and Documentation Services, mail code K6000; Main Building, Room 132. If the Dean or Vice President approves the document electronically, the routing showing the Dean/VP logon approval will be sent with the voucher transmittal form as the approval document instead of the written document.
State of Texas Travel Allowance Guide
2. Contracts & Grants
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