UT employees can make hotel reservations online through Concur, by contacting one of the university’s contracted travel agencies or by calling their hotel of choice. Use the information below for help in setting up direct billing and getting tax-exemption in Texas.
Hotel Tax Exemptions
You can get a tax exemption from most hotels in Texas when you travel on university business. To receive the exemption, you must present the following tax exemption certificate to your hotel upon arrival or when paying.
Download and complete the Texas Hotel Occupancy Tax Exemption Certificate (PDF)
What if a hotel doesn’t accept the tax exemption form?
If a hotel refuses to accept the tax exemption form, make a note of this on in your travel reimbursement request and the tax will be reimbursable.
Direct Billing
If you want to set up direct billing for your hotel reservation, take the following steps:
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