What is this form used for?

For hiring undergraduate and graduate students. This is not for full-time employees.

How to submit a Student Hire/Assignment request:

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DOWNLOAD & ATTACH THE STUDENT EMPLOYMENT REQUEST FORM TO YOUR TICKET.

1. Login to the EM Customer Service Portal using the direct link above.
   Remember to login using your EID email address YOUREID@eid.utexas.edu. 
   For more information on logging in go to EM Jira Service Management
2. Select Student Hire/Assignment ticket type
   1. UGS Finance and Administration > Human Resources > Student Hire/Assignment
3. Department: Select from drop down menu.
4. Is this student a work study? Select yes, no, or not sure.
   1. If you are not sure, ask your student! This is imperative to setting the hire up correctly.
   2. If you select yes, you must attach a copy of the students' work-study verification. 
5. Additional Comments/Notes: Enter any additional information related to student hire/assignment .Note: If not logged in, there will be an option to input your EID email at the bottom of the request.(international, multiple jobs, TRB needed, etc.)
6. Attachment - YOU MUST SUBMIT A COMPLETED STUDENT HIRE SPREADSHEET.
7. Click Send to submit request.

How to complete the student

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employment spreadsheet?

1. Follow the instructions on the first tab.
2. See Position Guide tab for Job Profile information.
3. For New Hire & Rehires - complete the New Hire & Rehires Rehire tab
   1. New Hires/Rehires must be submitted a minimum of two weeks prior to the planned start date.
4. For Job Change and Terminations - complete the Job Change and Terminations tab
   1. On the left side (green), fill out the columns with relevant current student job details.
   2. On the right side (blue), fill out the column for the change needed to the current job details for each student. 
   3. Be sure to include effective date and justification.
5. If you have both please complete both and note that both tabs are filled out in Jira notes. 

What happens next?

Check your email! You will receive an email notification confirming receipt of your request.

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Note:  The EID email address used to access the EM Customer Service Portal will automatically send email notifications to the standard "austin.utexas.edu" email address.

What if I have a question or need to provide additional information to my request?

There are two ways to contact Finance and Administration:

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This option is only available if you have an established and created customer portal account. Need an account? Email EM-Support@austin.utexas.edu.
Remember to login using your EID email address YOUREID@eid.utexas.edu. 
For more information on logging in go to EM Jira Service Management

• Select Requests on the upper right part of your screen next to your profile photo

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