From Applying to Obtaining Funding
Questions? Contact your Pre-Award Specialist: Ashley Nandlal: ashley.nandlal@austin.utexas.edu
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Grant Submission Timeline:
30 Days | Notify Pre-Award Specialist via email that you are planning to submit a proposal (even if you are not 100% sure), including the opportunity announcement (RFA, PA, FOA, etc.) and Intake Form If you plan to have an external reviewer, please refer to the Pre-Submission Peer Review Process and Pre-Submission Review Guidelines. Pre-Award Specialist issues a timeline soon after |
10 Business Days | All budget and justifications and Sponsor required documents (minus science/narrative/project content) to OADR. |
7 Business Days | OADR submits initial drafts to OSP |
5 Business Days | Provide OADR all documents, content, attachments and other info required by the Sponsor IN FINAL FORM (i.e., no Track Changes, comments, etc.). This is to ensure documents are loaded into Cayuse or other proposal portals and available for review by OSP/OADR to ensure compliance with submission guidelines. |
0-5 Business Days | Be available to address any requests from OSP. PI (or proxy) needs to be available to confirm final submission after OSP approves. No proposal will be submitted without written final approval by the PI (email is fine). |
1 Day | Ideally, OSP submits the proposal one day in advance of proposal due date |
Note: We cannot guarantee that major changes submitted to OADR within 48 hours of a final deadline can be included. Anything submitted to OADR under 10 business days’ advance notice will not be guaranteed a full review. All deadlines and internal timelines are calculated in business days. No changes made over a weekend before a Monday deadline will be included.
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- Subaward documents:
- Letter of Commitment (signed by sub entity AOR)
- Statement of Work
- Subaward Budget
- Subaward Budget Justification
- Cost Share Recap Form
- Third party cost share commitment letters
- Consultant letters of commitment
- FCOI -EID for subcontract key personnel
OTHER HELPFUL LINKS:
Fringe Rate Guidance: https://research.utexas.edu/osp/prepare-submit-proposal/fringe-rates-guidelines/
F&A (Indirect Cost) Information: https://research.utexas.edu/osp/resources/fa-memo/
FID Form : https://research.utexas.edu/ors/conflict-of-interest/financial-interest-disclosure-fid-form/
Biosketch Instructions: https://grants.nih.gov/grants/forms/biosketch.htm