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Departments may receive requests for co-sponsorship of a function or event being held by another organization, such as a conference or reception. As defined by UT policy, a co-sponsorship is “funding for a specific event or function that is planned, hosted, and sponsored by an outside entity, where the University of Texas at Austin receives a benefit as well as recognition for the co-sponsorship.

Dell Medical School might participate in co-sponsorships and individual departments (acting as Dell Medical School) might also want to participate in co-sponsorship opportunities for events or functions specific to their departmental activities.  Each Department is allowed to spend $2,500 per fiscal year for sponsorship-related activities.  Spending against the limit will be tracked by both departmental personnel and the Dell Medical School Finance Office.  This amount should also be managed within the bounds of current budgets as requests for increases to departmental budgets will not be approved in order to cover co-sponsorship activities. To confirm available budget amounts, please contact dellmedfinance@austin.utexas.edu.

After the Finance Team confirms in writing that there is funding available in a co-sponsorship budget, a co-sponsorship request needs to then be approved by the Communications office.  To request approval from Communications, please provide the following information to Stephen Scheibal,

• Event name and sponsoring organization
• Event goals and beneficiaries
• Date and location
• Audience make up (who and how many people?)
• Benefits of sponsorship (e.g. brand visibility, expo space, etc.)
• List of other co-sponsors for that event

Once approval from Communications has been obtained, please submit the following information to dellmedfinance@austin.utexas.edu in order to process a co-sponsorship payment:

• Description of the planned event or function and supporting documentation stating how the funds will be used
• Statement of the benefit of the co-sponsorship to the University of Texas and the Dell Medical School
• Statement of how the University of Texas and the Dell Medical School will receive recognition
• Signature from the President, Provost, a Vice President, or Dean for approval on co-sponsorship form
• Verification with the accountant assigned to the account that co-sponsorships are allowable
• Appropriate Co-Sponsorship form(s) attached to payment document