To purchase non-technology items:
- Use the approval matrix to get all required approvals before initiating a request.
- Gather all necessary paperwork for the purchase. This can include a quote from the vendor, approval emails from the supervisor or Unit Head, and Official Occasion Expense Form (if the item being purchased is related to food or an event). If the item costs over $15,000, please include the Exclusive Acquisition Justification Form or any bids you may have gathered.
- Purchase Orders can be issued for services, goods and any other appropriate expenses.
- Procurement of contracted services (services agreement, speaker agreements, other contracts, etc) must go through the Procurement process before working with the DMS Legal Affairs team.
- Use the Purchase Request Form to submit this the documentation required below. Upload all documents associated with your purchase and fill out the request form as completely as possible. Once the form is complete, assign it to “DMS Finance Team”your Domain's DOA to be assigned to “DMS Finance Team - Group 00179”.
- The Dell Medical School Finance Team will review for completeness, accuracy, and budget availability. If clarification or more documentation is needed, the request will be returned via the Request Form System to the original requestor. If nothing else is needed, the request will be forwarded to the Central Business Office for processing.
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- finalized for issuance of Purchase Order.
- No purchases should be made without a Purchase Order in place.
