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The Finance Team will work with departments to determine whether this service will be processed through the Authorization for Professional Services (APS) or through a formal Business Contract.

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The AIS/APS is for one-time, short-term, or sporadic services provided by an individual or unincorporated sole proprietor (vendor ID starts with a 2 followed by SSN). The services must be low risk and the AIS/APS must be obtained prior to the services being performed.The total University-wide payments made via APS to any individual may not exceed $25,000 for the fiscal year. The authorization only covers one fiscal year period at a time. The APS or PBS may not be used to procure services, which result in the creation of original literary, dramatic, musical, or artistic works (including photographic services, technical writing services, and songwriting services). The APS or PBS may not be used to procure services from an independent contractor for computer programming, website design or editing, software development, creating a database or other information technology services (IT Services). Instead, the department must contact the designated buyer to determine whether a purchase order can be used. If a purchase order cannot be used, the Purchasing Office will refer the department to Business Contracts for assistance.

If the services needed from an individual meet these guidelines, gather the following information and submit to Dell Med Finance. 

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1. Requestor submits the following information to DellMedFinance@austin.utexas.edu
   1. Approved OOEF for event
   2. Completed Speaker Agreeement - the template for this service can be found here: https://utexas.app.box.com/v/speaker-agreement
2. Dell Med Finance routes request to Contract Contracts Specialist. 
3. Contract Contracts Specialist reviews agreement and completes Business Contract Review Form (BCRF) for the DOA's signature. 
4. Department resubmits BCRF to Contract Specialist.
5. Contract Contracts Specialist routes BCRF and Speaker Agreement draft to Central Business Contracts.
6. Business Contracts reviews, partially executes agreement, returns to Contract Contracts Specialist.
7. Contract Contracts Specialist sends partially executed agreement to Requestor.
8. Requestor obtains counter-signature from Speaker and returns to Contract Contracts Specialist.
9. Requestor follows the Business Contract Payment Request Process after services are rendered. 

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