| Functional Area | Functional Area Detail | Domain Level | Dell Medical School Business Office Approval | DMS Finance Processing Approvals | University Level | ||||
| Administrative Delegate | Department Head/Chair | Director of Finance | Chief Financial & Administrative Officer | Chief Business Officer | Dean | ||||
| All EAJ expenses exceeding $15,000 will require approvals from both the Domain level and the Business Office level. All other purchases will require approvals from the Domain level and Central Purchasing University level. | |||||||||
| Purchasing1 | Technical Purchases2 | <$5,000 | $5,000 - $15,000+ | <$10,000 | <$100,000 | <$1,000,000 | >$1,000,000 | Purchase Purchase Orders are final approved in DMS Finance for purchases less than $15,000. | Central Purchasing's approval is required for all purchases exceeding $15,000. |
| Non-Technical Purchases | |||||||||
| Entertainment | Official Occasion Expenses, Entertainment Reimbursements, Recruitments and Events | Domains can only initiate official occasion approvals. Signature approval from the DMS Business Office is required for all entertainment expenses. | Dean's approval is necessary for any reimbursements of over $75 per person. | All Entertainment Payments are final approved in Central UT Accounts Payable after it's routed through DMS Finance. | |||||
| Contracts | Request for Contracts and Authorization of Professional Services (APS)Individual Services Purchase Orders and Contracts | <$5,000 | $5,000 - $15,000+ | >$1,000,000 | APS will be Purchase Orders are final approved in DMS Finance if for purchases less than $25$15,000. | ProvostCentral Purchasing's approval is required if an APS exceeds $25for all purchases exceeding $15,000. | |||
| Business Contracts and Agreements involving Dell Med paying for services | Departmental Leadership and Staff cannot sign contracts; Associate Director for Special Events can sign off on-campus event agreements. | Dean/VP Medical Affairs can sign off on Medical-based Agreements. | N/A | Only Business Contracts/VP Legal Affairs can sign off on business contracts. | |||||
| Travel | Request for travel authorization and correction document | All travel requests must be approved by direct supervisor of traveler and/or administrative delegate3 of domain. | Department Chair travel must be approved by Dean or Dean Delegate. | All travel authorization requests are final approved in DMS Finance. | Dean's travel must be approved by the Provost's Office. All travel reimbursements is reouted to Central UT Accounts Payble for final approval. | ||||
| 1Obtaining approval for an expense does not guarantee procurement. Receiving all necessary approvals will consent the due diligence effort to continue with the procurement process. The Dell Medical School Business Office delegate will be signing off on all purchases over $15,000, including Exclusive Acquisition Justifications and all purchases using PUF/LERR/STARS funds. For purchases pertaining to research and start-ups, additional approvals will be required from the Dell Medical School Research Operations team. | |||||||||
| 2For all technical purchases, additional approval from Dell Medical School IT Operations is required. | |||||||||
| 3Delegation of authorization to approve Request Forms System (RFS) requests must be prior-approved by the Dell Medical School Business Office. | |||||||||
Page Comparison
Manage space
Manage content
Integrations