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- Taking annual compliance training by Dell Med Finance
- Following procurement policy
- Verify purchase – approval of the purchase, allowable purchase, vendor is in good tax standing for purchases over $500, and no sales tax is charged
- Transaction verification – Date stamped of when goods are received is required on each receipt
- Retaining records (3 fiscal years + current fiscal year)
- Downloading monthly procard statement for reconciliation - instructions
- Procard log and supporting documentation is required to be submitted to Finance by Dell Med deadlines
DMS Deadlines
Billing Cycle Month | Begin Cycle Date | End Cycle Date | Anticipated VP7 Production Creation Date/DMS reconciliation notification email | Submit Reconciliation receipts and procard log to DMS Deadline by 5:00 pm |
August – Part 2 | 08/16/2018 Thu | 09/03/2018 Sat | 09/05/2018 Wed | 09/12/2018 Wed |
September | 09/04/2018 Tue | 10/03/2018 Wed | 10/04/2018 Thu | 10/11/2018 Thu |
October | 10/04/2018 Thu | 11/03/2018 Sat | 11/05/2018 Mon | 11/12/2018 Mon |
November | 11/04/2018 Sun | 12/03/2018 Mon | 12/04/2018 Tue | 12/11/2018 Tue |
December | 12/04/2018 Tue | 01/03/2019 Thu | 01/04/2019 Fri | 01/11/2019 Fri |
January | 01/04/2019 Fri | 02/03/2019 Sun | 02/04/2019 Mon | 02/11/2019 Mon |
February | 02/04/2019 Mon | 03/03/2019 Sun | 03/04/2019 Mon | 03/11/2019 Mon |
March | 03/04/2019 Mon | 04/03/2019 Wed | 04/04/2019 Thu | 04/11/2019 Thu |
April | 04/04/2019 Thu | 05/03/2019 Fri | 05/06/2019 Mon | 05/13/2019 Mon |
May | 05/04/2019 Sat | 06/03/2019 Mon | 06/04/2019 Tue | 06/11/2019 Tue |
June | 06/04/2019 Tue | 07/03/2019 Wed | 07/04/2019 Thu | 07/11/2019 Thu |
July | 07/04/2019 Thu | 08/03/2019 Sat | 08/05/2019 Mon | 08/8/2019 Thu |
August – Part 1 | 08/04/2019 Sun | 08/15/2019 Thu | 08/16/2019 after 12:30PM Fri | 08/21/2019 Wed |
August – Part 2 (FY 19-20) | 08/16/2019 Fri | 09/03/2019 Tue | 09/04/2019 Wed | 09/11/2019 Wed |
Cardholders may purchase unrestricted commodities up to the maximum single-purchase limit without issuing a purchase order or establishing a contract.Limits
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