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If the asset does not contain linguistic content, use "not applicable" (no capitalization).
Valid Repository
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- Navigate to the DAMS landing page for the asset you want to publish.
- Click on the "Manage" tab.
If the asset has a content model that allows for publishing, you will see a grey button labeled "Publish".
If the asset is already in published status, the button will be labeled "Unpublish". Click on the button labeled "Publish".
A green message box appearswill appear, saying that your publish request has been sent.
The publishing button's label will change from "Publish" to "Unpublish".
You will receive an email message with information about the status of your publish request.
The asset will be accessible on the Collections Portal under the URL https:// collections.lib.utexas.edu/catalog/<PID>Warning Possible status email loop!
DO NOT submit another publishing request until your previous publishing request has finished.
Depending on the size of the asset being published, the publication process can take several minutes, especially for paged content. Check the criteria listed above or under "Verifying publication".
Note You should receive a status notification approximately 15 minutes after pressing the "Publish"/"Unpublish" button. The notification contains either an error message or a confirmation that the publish request was processed successfully.
If you do not receive an email within ca. 15 minutes, please submit a trouble ticket to the DAMS managers.
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If you need to check the publication status of multiple assets in a subcollection, you can use a Python script to generate an asset status report. You can find the script under the following URL: https://github.austin.utexas.edu/mmh4428/dams_user_tools
How to unpublish an asset
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Unpublishing assets will result in an error message when a user tries to access the Collections Portal landing page of a previously published asset. Unpublishing assets permanently should be avoided, unless there is serious reason to do so (e.g. copyright infringement or severe privacy concerns). In this case, consider re-publishing an asset as a metadata only record to keep the Collection Portal URL accessible. |
Manual unpublishing
- Navigate to the DAMS landing page for the asset you want to unpublish.
- Click on the "Manage" tab.
If the asset has a content model that allows for publishing, you will see a grey button labeled "Unpublish".
If the asset is already in unpublished status, the button will be labeled "Publish". Click on the button labeled "Unpublish".
A green message box appears, saying that your request has been sent.
You will receive an email message with information about the status of your unpublish request.Note You should receive a status notification approximately 15 minutes after pressing the "Publish"/"Unpublish" button. The notification contains either an error message or a confirmation that the publish request was processed successfully. If you do not receive an email within ca. 15 minutes, please submit a trouble ticket to the DAMS managers.
Batch unpublishing
If you want to unpublish larger numbers of assets (>10), please submit a service request with the DAMS managers.
Please include a list of PIDs of the assets that need to be unpublished. You can use the Python script for generating an asset status report to create a list of PIDs. The script is available from the following URL: https://github.austin.utexas.edu/mmh4428/dams_user_tools
Purging a Published Asset
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