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How to print sensitive information.


Printing Sensitive Information

What if I have to print sensitive information that shouldn't sit on the copier? You'll use something called Secure Print.  You must have already set up normal printing using the instructions above.

MacOS

Open the file you need to print securely and click File, Print.
In some applications, such as Preview, you may have to click "Show Details" to choose Secure Print.  Applications like Word do not require this extra step.
Show DetailsImage Removed
  • Select "Output Method" in the Print Dialog drop down.
    Print DialogImage Removed
    Select Output Method in the dropdownImage Removed
  • Change the Output Method from Print to Secure Print.
  • Enter your first name as the Document ID. Enter a temporary password that you will remember at the copier in the Password field.
    • Click OK.
  • Click Print.
  • On the Printer, select Secure Print.
  • Enter your first name and the temporary password you entered earlier.
  • Select the document you wish to print, then tap "Print".
  • Press the Start button, and your selected document should begin printing.

    • Windows

  • Open the document you need to print securely.  Go to the File > Print page, and click "Printer Properties".
    File PrintImage Removed
  • Under Output Method, change the drop down menu selection from Print to Secure Print.
  • Enter your first name as the Document ID. Enter a temporary password that you will remember at the copier in the Password field.
  • Click OK to close the Printer Properties Window.
  • Click Print.
  • On the Printer, select Secure Print.
  • Enter your first name and the temporary password you entered earlier.
  • Select the document you wish to print, then tap "Print".
    • Press the Start button, and your selected document should begin printing
    Expand

    1. In the application, on the [File] menu, click [Print].

      The [Print] dialog box appears.

    2. In the pop-up menu, click [Job Log].

    3. On the [Job Type:] pop-up menu, click [Locked Print].

    4. In the [User ID:] box, enter a user ID using up to eight alphanumeric (a-z, A-Z, 0-9) characters, and then enter a 4-8 digit password in the [Password:] box.

      The user ID associates the user with his / her jobs.

    5. After making the necessary settings, click [Print].

      The document file is saved in the machine.

      To print the document, perform the following steps.

      To delete the documents, see "Deleting Locked Print files".

    6. On the machine's control panel, press the [Printer] key to display the printer screen.

    7. Press [Print Jobs].

    8. Press [Locked Print Job List].

      A list of print files stored in the machine appears.

      [User ID], [Date / Time] and [File Name] also appear.

      Depending on the security settings, certain print jobs may not be displayed.

    9. Select the file you want to print by pressing it.

    10. Press [Print].

      The password screen appears.

    11. Enter the password using the number keys, and then press [OK].

      A confirmation screen appears.

      A confirmation screen will appear if the password is not entered correctly. Press [Exit] to enter the password again.

      When multiple print files are selected, the machine prints only files that correspond to the entered password. The number of files is displayed on the confirmation screen.

    12. Press [Yes].

      The locked file is printed.


    Windows

    Expand

    1. In the application, on the [File] menu, click [Print].

      The [Print] dialog box appears.

    2. Select the printer, and then open the [Printing Preferences] dialog box.

    3. On the [One Click Presets] tab, in the [Job Type:] list, click [Locked Print].

    4. Click [Details...].

    5. In the [User ID:] box, enter a user ID using up to eight alphanumeric (a-z, A-Z, 0-9) characters, and then enter a 4-8 digit password in the [Password:] box.

      The user ID associates user with his / her jobs.

    6. Click [OK].

    7. Click [OK] to close the [Printing Preferences] dialog box.

      If the application has a collate option, make sure it is not selected before sending a print job. The printer driver automatically collates Locked Print jobs by default. If the collate option is selected in the application's [Print] dialog box, there may be more prints than required.

    8. Start the printing from the application's [Print] dialog box.

      The document file is saved in the machine.

      To print the document, perform the following steps.

      To delete the documents, see "Deleting Locked Print files".

    9. On the machine's control panel, press the [Printer] key to display the printer screen.

    10. Press [Print Jobs].

    11. Press [Locked Print Job List].

      A list of print files stored in the machine appears.

      [User ID], [Date / Time] and [File Name] also appear.

      Depending on the security settings, certain print jobs may not be displayed.

    12. Select the file you want to print by pressing it.

    13. Press [Print].

      The password screen appears.

    14. Enter the password using the number keys, and then press [OK].

      A confirmation screen appears.

      A confirmation screen will appear if the password is not entered correctly. Press [Exit] to enter the password again.

      When multiple print files are selected, the machine prints only files that correspond to the entered password. The number of files is displayed on the confirmation screen.

    15. Press [Yes].

      The locked file is printed.


    How to print 1-sided

    MacOS

    1. Open the file you need to print 1-sided and click File, Print.
    2. In some applications, such as Preview, you may have to click "Show Details" to change this setting.  Applications like Word do not require this step.
    3. Select "Layout / Finish" in the Print Dialog drop down.
      Print Dialog
    4. Change the Print Type from 2-Sided to 1-sided.
      Image of Print Type drop down
    5. Click Print.
    6. To save 1-sided printing as your default, complete the following steps:
      1. repeat steps 1-4
      2. click the "Presets" drop-down
      3. click "Save as Preset"
      4. Title your preset and save
      5. After saving these settings as a preset, make sure your new preset is selected and while holding down the "Option" key on your keyboard, click "Print"

    Windows

    1. Open the document you need to print 1-sided.  Go to the File > Print page, and click "Printer Properties".
      File Print
    2. Go to the "My Tab" tab, if you aren't already there.

    3. Change Print Type from 2-Sided to 1-Sided.

      Image of Print Type Menu


    4. Click OK to close the Printer Properties Window.
    5. Click Print.


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