Prior to OCS Prep: We must complete the Headnote FOS check and Advance Copy/final re-sequence
Step 1: Update Registration Priorities, OCS Search Drop-down Menus, Notify Uniques Final, No Class Days Blocked, and Add 'Coming Soon' Note
Coming Soon pdf: As part of Drupal updates, we upload a 'Coming Soon' pdf version to UTBox. This template pdf is in Drupal (Scheduling folder) and on our server at <Z:\Course Scheduling\4.Online Course Schedule or OCS\course schedules\ut.courses.comingsoon.pdf>. Open the template and save as as 'ut.courses.{semesternameCCYY}'. Upload to UTBox (scheduling folder)
Update Jobs
NRJG029J: Job NRNW029J updates registration priorities and make RM and PM commands available. No longer run 5.21.20 ml
NRJG029S: Job NRNW029S resets small-class switch and session-sequence switch.
NRJGWBCS: Initial load for tables (*TXTBLS/NRSEMDEP,NRSEMDAY,NRSEMTIM) that drive the OCS search drop-down menus based upon what is currently offered in the course schedule (F60).
NOTE: If a new FOS, time, or date combo is added/changed after this point in the CS, we must update these tables again by either re-running this job or manually making changes directly in *TXTBLS for it to appear in the OCS to students.
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From: White, Priscilla W Sent: Tuesday, April 07, 2015 12:52 PM To: Calkins, Trina M <trina.calkins@austin.utexas.edu>; Registrar-Course Schedule <course.schedule@austin.utexas.edu>; AustinDL-rgreg <RGREG@austin.utexas.edu>; Tate, Jana D <jana.tate@austin.utexas.edu>; Schumann, Brenda A brenda.schumann@austin.utexas.edu; Adrian Rocha Subject: RE: {Semester CCYY} Course Schedule Live Today
Hi, All,
We have completed steps 2, 3, and 4 below: uploaded the pdf of the course schedule, activated CS search pages by changing high CCYYS at TXTBLS NRCLAV E1 command, and sent notification of this.
Thanks,
Priscilla
From: Calkins, Trina M Sent: Tuesday, April 07, 2015 9:20 AM To: Registrar-Course Schedule; AustinDL-rgreg; Tate, Jana D; Schumann, Brenda A Subject: Fall 2015 Course Schedule Live Today
Hello all,
Just a reminder that we are publishing the 159 Course Schedule today. See steps below.
Scheduling, please do the next three steps, starting with Upload pdf of Course Schedule.
| Send email reminder to Scheduling to do next 3 steps | Send first thing in morning | Registration |
| Upload pdf of Course Schedule |
Scheduling | |||
| Activate CS search pages by changing high CCYYS at TXTBLS NRCLAV E1 command (replace the existing entry w/ C01 command) | By 1:00 p.m. (Updating may take up to 15 minutes after submission) | Scheduling |
| Inform Registration and Web Team that NRCLAV has been updated |
Scheduling | ||
| Confirm that front portion of CS is ready and give Web Team go ahead to push CS live |
Registration | |
| Remove private setting and publish CS |
Web Team | |
| Change spotlight and quick search widget on Registrar's homepage |
Web Team | |
| Add current CS to the Registrar's site navigation |
Web Team | ||
| Send email reminder to Scheduling to do next step |
Registration | |||
| Make the new CS link at the CS homepage active, and move previous CS link to past semesters page. Also make the new CCYYS link active on the Final Exam homepage and move any past semester final links to 'past finals >>' section. ("Publish" the CS by pressing 'Publish this page' in Drupal for pages above.) | By 2:00 p.m. Affected URLs are:
| Scheduling |
| Notify ACA, GCN, and RGSTAFF that CS is live |
| Registration |
Thanks,
Trina M. Calkins
The University of Texas at Austin
Office of the Registrar
Registration (M5504)
512-475-7656