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Summer orientation is handled differently than other events during the summer. Per a March 2015 email with the New Student Services office, the timeframe outlined to plan orientation events is as follows. The timeframe can be found on the shared Registrar drive under: (Course Scheduling\Special Agreements\DoS Orientation\20156\New Summer Orientation Scheduling Model ReCap.msg)
Year preceding orientation
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Many orientation events are planned out months in advance, and are sent directly to Priscilla and Brenda. Large reservations are made for these events on several different confirmation codes in the dataset. Room scheduling should not make any updates to these reservations unless specifically asked to do so.
Summer orientation events scheduled through NSS can be found in excel spreadsheets in the YY6 folder here: \\austin.utexas.edu\disk\reg\Registrar\Course Scheduling\2. Production Phases\Original Phase\Short Course Dataset
New Student Services does allow individual departments, academic units, and entities on campus to reserve space through our office for different sessions during orientation. These departmental events can be processed by our office (or put in the summer queue*), as usual, if screened for the below information:
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Hi XXXXX,
Thank you for your email! We noticed that one of the dates requested (DATEHERE) is a final exam date. Our office only schedules mandatory orientation events on final exam dates, and only with approval from the New Student Services Office. If you need to schedule your event on this date, please contact their office for this reservation:
nss@austin.utexas.edu
We will be able to process all other dates as requested. Confirmation emails will be sent out after all summer reservation requests have been processed, and by May 1st at the latest. Please feel free to let us know if we can be of further assistance!
Thank you,
YOURNAMEHERE New Hire First-Week Plan
PRINT-OUTS
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Z:
Room Scheduling
Training and How To's\\Internal
An Overall Room Scheduling Training.docx]Denise will provide a calendar and a phone list that will include new hire