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Double check that all building hours and partial control hours are correctly listed. There is a spreadsheet of these by semester type located under Course Scheduling\1.General Purpose Classrooms\GPC Master Lists\Building & Control Hours. All building hours and partial control hours in the Excel document should be reflected on the GPC list.
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Make sure any new construction projects that will be starting in the new semester as noted in the Construction FileMaker Pro Database (Course scheduling\1.General Purpose Classrooms\FacilitiesManagement-General\Campus Construction Projects\Current Construction Projects) are added to the new semester GPC list.
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- If the Exam capacity is to be updated (consult with Final Exam contact and Priscilla)
- You will need to update this in the Room Scheduling system (see bullet 4 below)
- Update the Exam Capacity Chart (Z:\Final Exams\Documents\Exam Capacity Chart) and upload the new chart to the Canvas Final Exam course online
- Upload new Exam Cap Chart to the website via UT Box: https://utexas.app.box.com/files
- Update the capacity in the Room Scheduling System
- Select 'Maintain Room Inventory' from the 'Perform Administrative Tasks' drop down.
- Insert the building and room information for the current semester
- Change the capacity.
- If the exam capacity is to be updated, change that as well.
- Do this for all current and future semesters.
- If the room capacity change is a result of a construction/renovation, note this on the GPC excel sheet (including information about how many seats and exam seats were lost). Link to sheet in number 2 above. All changes should be made in the last column, titled "Special (Unpublishable) Notes"
**Keep in mind that if you are updating a room's capacity during a production phase, you will need to adjust all closing limits of the courses in production to be at the capacity (if it is being decreased). Any closing limits that are below the capacity can be left as is. Use the All Sections report for this task. A good production note would be: "CPS per IRRIS, capacity change"
***Also note, that the final exam scheduler should be notified of the change if it affects exam capacity.
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