Official Occasions & Entertainment Expenses Policy
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Official Occasion Expense Form
The Official Occasion Expense Form (OOEF) is for any working business meeting, official or annual event, conference, or workshop. Bring signed and completed forms to the dean's office 10 business days before the event.
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- Sample Standard Hotel Agreement (PDF)
- Sample Hotel Agreement Transmittal and Approval Form (PDF)
- Sample AT&T Center Facility Use Agreement Transmittal and Approval Form (PDF)
- Sample AT&T Center Facility Use Agreement (PDF)
Ordering Food
It is significantly quicker to pay caterers who already have a direct billing account set up with Undergraduate Studies. Please contact the administrative staff in your area for a list of those caterers.
Tipping & Gratuities
According to university policy, tips should not exceed 20 percent. Tipping and gratuities will be reviewed as part of the estimate on official occasion expense forms (see above), which should be completed and approved in advance of the purchase.
Helpful Links
- Centrally Billed Airfare
- AT&T Conference Center (lodging to be billed to UGS at UT rate)
- Mansion at Judges Hill (lodging to be billed to UGS at UT rate)
- Payee Information Form (PIF): Use this form to set up vendor identification (VID) numbers
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