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- UEX is University Extension, which offers UT approved cirriculum with UT instructors.
- UT Austin admission is not required to register and earn credit thru UEX
- Some UEX classes are self-paced and do not have traditional semesters
- UEX courses show up on official transcripts and can count toward degrees
- The term UEX in our parlance also covers "correspondence" classes. , but they have minor differences. UEX classes are semester based, correspondence classes are still under UEX but are self-paced online courses. The CCYYS associated with a correspondence class is determined by when Student Records receives the grade and is typically the same CCYYS in which the class is completed. Other differences (explained below) is different API through with Student Records receives the grades
- These courses are not considered "in-residence" courses.
- Students can be UEX-only, in which case they are not enrolled at UT and have a PROGRAM-CODE = 'E0100' - See *ADCODE under Irregular, or they may be co-enrolled (UEX courses plus regular enrollment with sch-major)
- UEX and correspondences classes are differentiated from credit-by-exam (CBE) - CBE grades are received by Student Records through a dataset from the Center for Teaching and Learning (CTL). They have typically been treated differently regarding transcripts as well - a students CBE classes will not show up on a transcript until enrollment, thus an E0100 student's CBE credits, if any, are not transcriptable
UEX on Student Records
- UEX classes never go on File 50, only File 149
- UEX classes can be found on File 149 in SP-CLASSES array
- The 149 record that contains UEX classes semester is numbered like any regular semester, 2,6, or 9, but for display purposes (such as on NRRECS/SH), the semester is manipulated to be 1, 5, 8
- Though not admitted to UT, E0100 students DO have a File 50 record that keeps their name and contact info etc. but will have no sch-maj or classificaton, and the 50 record is not marked audited
- UEX classes do not go onto student's record until completed, and even if completed and loaded for the current semester, it goes on a File 149 record that will be specially created to hold the UEX data
- For reference, on Grade Night, for admitted students, a 149 record for the current semester is created and then the student's current classes/grades are moved over to it from File 50 before the semester is switched to the new semester, but we must check to see if a student who is co-enrolled (UEX and regular classes) might already have their current 149 rec that was made to hold completed UEX classes
- When E0100 student is admitted as regular student, program code E0100 goes away, other data is updated, the File 50 record AUDIT-SW = 'A', FSE is applied
- UEX coursework can be posted retroactively
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Note: all of a students' classes, past, present, regular, UEX/corr, credit by exam, can be found using NRR$SACC
How can you tell if a class is UEX/corr/credit-by-exam?
Look at the field SP-TYPE on File 149, or T column on NRRECS/SC or SH
'%' = extension
'@' = correspondence
'*' (asterisk) = credit-by-exam - in earlier years, letter grades were actually assigned for Credit-by-Exam, today, CR should be the grade, asterisk should be the type
How does the SP-CLASSES array get updated on File 149?
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