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- Make sure that the event has been added to your calendar and communicated to the department
- Set up an "out of office" email if you need to!
- Check out vehicle keys a few minutes before leaving, and remember to take the signage with you
- Place job documents in a bag or carrying case
- After arriving, set up documents on table or available space near hiring event entrance or resource area: Business Cards, Job Posting, Application Instructions (WFS-North only: Workforce Application docs)
- When settled, ask each individual to sign in (WFS-North Only: Ask them to complete the Workforce Solutions application)
- Start the presentation by explaining job position and show recruitment video (tinyurl.com/csrecruiting). May be done a few times during event to walk-ins
- Mention that the application requires an email and electronic resume to apply and proceed to assist with application
- Ensure that the individual meets the minimum requirements and has an electronic resume that shows the qualification CLEARLY (HR requires month/year start and end dates to each job experience to qualify the individual)
- Help the job seeker create a UT EID (ensure that they DO NOT make a duplicate) - use the FIND MY EID function and ask the job seeker to enter the email they provided when they last applied or worked at UT Austin
- (if needed) Use proprietary software to make a resume that includes qualifications, ensure the basic contact information is added (including email)
- Assist the job seeker apply by showing them the process, including uploading the resume in Document Management
- When they have completed the application, and meet all requirements, invite them to the interview and give them an interview confirmation document. Add the date of interview and provide clear and concise interview instructions. Advise them to check their email when they get home to ensure they are confirmed
- (if possible) Send email to Recruiting Team (currently: Elizabeth Saavedra, Rachel Phillips, Denise Schmidt, CC: cs-recruitment@austin.utexas.edu) with table of scheduled interviews - one of the members will send confirmation emails and enter each candidate into SharePoint Recruiting
- When there are no more job seekers to assist or when the event has ended, pack up materials and drive back to FC1, ensure vehicle log is complete
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