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Planning an event for the School of Architecture community? This is your one-stop-shop for all things events, including instructions for securing space, staff, and resources, as well as recommendations for vendors, promotion, and beyond. 

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ROOMDESCRIPTIONCAPACITY
BTL 101Reading Room20
GOL 2.110Main Jury Room49
GOL SOUTH LOBBYOutside 2.110
GOL 2.105Mebane Gallery100
GOL NORTH LOBBYOff West Mall
GOL COURTYARD & LOGGIACourtyard & Loggia100
GOL SW PATIOPatio Space Outside 2.110 Facing Guadalupe
GOL 3.1003rd Floor Hallway
GOL 3.118Review Room20
GOL 3.120Lecture Hall98
GOL 4.100Hallway
GOL 4.120Review Room25
HRH 2.104Jessen Auditorium300
SUT 2.110Green Chair Room16
SUT 2.112 Red Chair Room44
SUT 2.114Oak Chair Room40
SUT 3.1003rd Floor Hallway
SUT 3.112Blue Chair Room14
SUT 4.1004th Floor Hallway
SUT 4.118 Review Room25
WMB 1.110Small Computer Classroom30
WMB 1.114Large Computer Classroom30
WMB 3.108 East Side of the Materials Lab
WMB 3.116South Side of the Materials Lab
WMB 4.1184th Floor Classroom25
WMB 5.102Classroom30
WMB 5.112Classroom 34
WMB 5.114Classroom40

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ON-SITE RESOURCES AND FACILITIES SUPPORT

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  • Please be aware that we cannot provide parking arrangements for event speakers or other attendees. These participants should be advised to use public transit or park in one of the university's parking garages. The garage nearest to the School of Architecture's buildings is the San Antonio Garage
  • If your budget allows, you can purchase Event Garage QR Code Permits from Parking and Transportation Services for about $12 / vehicle by filling out the Event Parking Request Form.
  • If a visitor requests ADA parking accommodations, a permit for one of our nearby ADA spaces may be requested through the university at least two weeks in advance by completing the form at  https://parking.utexas.edu/parking/ada-parking-map

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PAPERWORK & PAYMENTS

Participant Payments

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Some vendors require a contract. Intra-university contracts are usually executed at the unit level (if renting a space at LBJ Auditorium, for example), and outside contracts require UT Business Contracts Office approval via the SOA Business Office. Never sign a contract of any kind - The University's Business Contracts Office is the only entity on campus authorized to sign contacts.

As a courtesy to the Business Office, please let them know of any contracts being signed by UT Contracts. If the contract is related to catering, the signed contract will need to be included with the OOEF after the event. 

Material Purchases

Small materials for events can be purchased using the Procurement Card (the school's "credit card"), which can be checked out from the Dean's Suite and/or Business Office.

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As noted in the Participant Payment section above, out-of-town event participants typically make their own hotel reservations using their SOA honorarium to self-reimburse for hotel expenses. In this case, the participant may select their own lodging based on their personal preferences.  Hotels that are closest to the School of Architecture are the:

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