Hiring a Photographer / Videographer

On-Campus Options 

External Options 

University Marketing and Communications has a list of approved photography and videography vendors who have a blanket contract with the university. 

Photo Resources & Policies

On Campus Options

There are a handful of resources for on-campus photography and video production services. 

Video: Liberal Arts ITS

Video: Bevo Video Productions 

Photo: Texas Student Media photographers

University Photo & Video Policies

Talent Release Form

Be sure to have subjects complete and sign a Talent Release Form. This form should be retained on file by the department that will use the images or videos. For additional questions about model release policies, contact the Office of the Vice President for Legal Affairs.

UAV/Drone Photography/Video

When engaging any vendor on a project involving drones, the vendor must submit a drone flight request at least two weeks in advance. Click here for details. If you have questions related to UAVs or UAV flight requests, email uavflight@austin.utexas.edu 

https://texasstudentmedia.com/our-services/

Photo Resources 

Image Relay

University Marketing and Communications maintains a collection of photos for UT faculty and staff to use on their websites, social media, printed materials and in promotional campaigns. The images are housed on Image Relay, a searchable digital asset library. To sign up for a free Image Relay account, visit utexas.imagerelay.com. Select “Request Access” at the bottom of the screen. Once you have an account, click the "Employees Log In Here" button.

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Copyright Infringement & Royalty-Free Image Resources

With the prevalence of images available on the internet, social media, and other digital sources, copyright infringement of photographs and other images has become a widespread risk. The most important thing to remember is that copying images without permission can be costly and illegal. The safest thing is to use images with explicit permission from the copyright owner to do so. Below are some resources that offer copyright-free images: 

• USA.GOV - Pictures provided by the U.S. government, free for use.
• Wikimedia Commons- A collection of 73,888,068 freely usable media files to which anyone can contribute.
• Flickr Creative Commons - Galleries of photos shared by community members.
• Creative Commons - Over 500 million images, available for reuse.
• Library of Congress Prints & Photographs Online - Public domain images from the Library of Congress
• World Images - Collection of primarily historical images organized into categories like Science, Religion, the Arts, and more. Many images come embedded with relevant information.
• StockSnap - High-resolution photos added weekly. Free to download and use in commercial or personal projects.
• Unsplash - Freely-usable images for download for commercial and non-commercial purposes. Attribution is appreciated but not required.
• Pexels - Photos and videos that are free to use and modify. Attribution is appreciated but not required.
• Pixabay - Free, high-quality images and videos.
• Burst - Free stock photos for websites and commercial use.
• Canva - Free and premium photos.
• The Noun Project - Database of icons that can be used for free with attribution
• The Gender Spectrum Collection: Stock Photos Beyond the Binary - A stock photo library featuring images of trans and non-binary models. This collection aims to help the media better represent members of these communities as people not necessarily defined by their gender identities.

Talent Release Form

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Video Resources

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Rules for Filming on Campus

Unless it's a media outlet, a student filming for a class project, or someone we've hired to capture content for UT-hosted websites, social media, or newsletters/brochures, then no location permit is required for vendors on a blanket contract. All others must apply for a filming permit and submit a COI that meets UT's insurance requirements.

On Campus Videographers

There are a handful of resources for video production services on campus. Contact Liberal Arts ITS and Bevo Video Productions for more information.

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Captioning and Transcription

The University of Texas Libraries' Captioning and Transcription Service exists to ensure campus media is accessible to everyone. They prioritize video and audio content that directly serves those with hearing disabilities, but additional services are available to the entire campus. 

Campus B-Roll

University Marketing and Communications has B-Roll video clips available for UT faculty members and staff, news media, and other external agencies. Faculty and staff can download a selection of B-Roll from Box here (EID required)

Music

Music for videos is not provided by the university, but there are many affordable, royalty-free resources online. Check out PremiumBeat.com, Rumblefish, the Vimeo Music Store, and Creative Commons