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The Procurement Officer will share the meeting guidelines with the supplier as a pre-read to the meeting and encourage the supplier to submit any specific questions they may have, prior to the meeting.
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Supplier to keep the number of company representation to 1-3 members. NOTE: Legal Representation will not be allowed in an informal Debriefing session. If there is legal representation present, the Procurement Officer will end the Debrief and let them know that their legal representative will need to contact our legal department for any information regarding that bid.
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DURING THE MEETING
HUB/SB Officer
The HUB/SB Officer will lead introductions: a) the Procurement Officer and the role they played in the evaluation; and b) the supplier representatives and the detail of their position in the organization and involvement in the bid submitted.
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- Ask questions relative to the award process
- Discuss how the procurement experience can be improved
AFTER THE MEETING
The Procurement Officer will make notes and add them to the contract file. This information can be useful in evaluating current processes and possible updates to the process to ensure a fair and equitable procurement process.
Communication Tips for Debriefing
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