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PDF Properties modified to include proper metadata makes the PDF more accessible to screen readers and search engine indexing. The university is beginning to crack down on inaccessible information posted to UT websites, so it is essential to enhance these before UT begins enforcing their rules more stringently by making us take down the PDFs. 

You will start off with a PDF that has not had any metadata enhancement (1) and finish with an enhanced record (2)

(1.) Before metadata added:

(2.) After metadata added:
 

Step-by-step guide

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1. Add bookmarks if there are major sections/chapters and document is more than 2 pages. **
   In most cases you can flip to the page, select the heading text (“Chapter 1. Introduction”) as if you are going to copy the text and click [CTRL+B] to create the bookmark. Drag and drop the bookmark if it needs to be a subcategory.
   • Front Matter => Front Cover, Tech.Rpt.Doc.Pg., Title Page, Copyright Page, Acknowledgments, Disclaimer
   • Table of Contents => +List of Figures, List of Tables
   • Chapters
   • Appendices
   • References
   • Back Cover
     
   Add
   • Image Added
2. View the PDF and open to "PDF Properties" (File>Properties…) and add the following metadata(* starred items are minimum) :
   
   1. Description TAB:
      1. Title**:  The title as given on the title page, followed by the FHWA report number in parentheses.
      2. Author**: rule of 3. Only need first author if there are more than 3 authors. Separate each name by a comma (do not use "and" between different names).
      3. Subject*: from the Study Number field in the catalog (e.g., TxDOT Research Project 0-6572).
      4. Keywords: from the Subject field of the catalog or the Keyword box on the Technical Report Documentation Page. Use commas.
         Image Added
   2. Initial view TAB:
      1. Navigation: "Bookmarks Panel and Page" (only if bookmarks were added)
      2. Page layout: Single page.
      3. Magnification: Fit page.
      4. Window Options:
         • Resize Window to Initial Page.
         • Show: Document Title.  ** 
      5. Image Added
   3. Custom TAB (In this tab, you have to specify the name of the field in one box and the field value in the other box):
      1. DCdc.Date*date (value= yyyy-mm-dd)
      2. DCdc.Datedate.Published published  (if specified as “published on the report or publication date is known via another source. Value=yyyy-mm-dd)
      3. DCdc.Contributorcontributor.Sponsor sponsor (value for CTR usually = Texas Department of Transportation)
      4. DCdc.Contributorcontributor.Editor  editor  (if known)
      5. DCdc.Publisher publisher (value for CTR usually = Center for Transportation Research-UT Austin)
         Image Added
   4. Advanced TAB: Language=English **
      Image Added
3. Edit the document page numbers so they match the printed document and Table of Contents. **
   1. Open the Thumbnails panel.
   2. Select the pages that need to be adjusted and are part of the same series.
   3. Right click on a selected thumbnail and choose "Page Labels..."
      Image Added
   4. Select the page numbering type and page range.
   5. Specify the number that the first page in you selection should be.
   6. If the number has a prefix, add that field (e.g., A- if all Appendix A page numbers are preceded with "A-").
      Image Added
4. Save.

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