Please read before planning your travel
The department is now using an online request system for all Travel Authorizations, and Travel Reimbursements. Please use the new request form, located here: https://utdirect.utexas.edu/apps/services/requests/
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Purchase Orders & Contracts Procedures
Before creating a PO or a contract, check the Purchase Order vs Contract matrix to determine which one you need to create.
- Purchase Order (PO)
- Check the Handbook of Business Procedures. Where can I get training on creating a PO? Check this training video.
- Confirm if vendor is in Define, you can look with command GG3 by vendor name or GG4 by UT EID. Check to make sure contact information is up-to-date. If changes are need check Vendor Identification (VID) for detailed instructions.
- To create the PO, go to PointPlus
- When requesting services from an individual, the EICCC form must be completed prior to creating a purchase order. Copy of EICCC needs to be attached to VP1 payment request.
- Contracts
- Visit Business Contracts for information about contracts. Please see the Templates and Forms page to determine which template needs to be used.
- Visit the Business Contracts Procedures for instructions on how to submit the contracts for review, approval and execution.
- Business Contracts Review Checklist (BCRC).
- Business Contract Review Form (BCRF)