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This same process will continue with Workday and files with the clearing account transactional data will continue to be provided.   However, because Additionally, the Clearing Account System will function against legacy payroll as well as Workday payroll processing.

Because we are moving to pooled fringes, in addition to remediating the clearing account process to receive files from Workday, changes will also be needed in how this process handles the actual fringe employer amounts.  In addition to creating the VJ1 documents that transfer funds from the clearing accounts for the salary and pooled fringe, we will be creating a separate VJ1 document that will transfer the actual fringe amounts.  Departments will not see this extra VJ1 and will not be in the routing path for the documents.  Therefore, this will be an “invisible” change to the departments. 

The system functionality and appearance will largely remain unchanged. However, to remain consistent with Workday pooled fringe functionality, departments will see a couple of changes:

• Departments will see one fringe charge instead of multiple fringe charges, and
• Departments will not be able to choose the fringe account.

In addition to these changes, there is another change departments will not see. An extra VJ1 document will be created that will transfer the actual employer amounts.  Departments will not need to review nor approve this additional VJ1.

Concerns/Feedback/Outstanding from subcommittee

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