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http://world.utexas.edu/abroad/itr/authorization
International travel is is allowed only by petition*. Notify Keefe Boerner your Thesis Committee Chair and Production Area Head IN WRITING. You must identify ALL You must identify ALL locations, destinations, and any country that you travel travel to or through, and provide an equipment list a a MINIMUM of THIRTY (3090) days in advance of your checkout date. Travel TravelMUST BE APPROVED and all required documents must be received by both the RTF Department and the International Office BEFORE EQUIPMENT CAN BE CHECKED OUT. International International travel MAY require require a Carnet; depending on which countries you travel to or through. You must obtain the Carnet Carnet BEFORE you checkout equipment. In order to get the Carnet, you will need specific information from Equipment Checkout (serial numbers of equipment for example), so you must decide on your equipment before you obtain the Carnet.
If you are a STUDENT who is traveling outside the continental U.S. for the purpose of completing your coursework, you must follow all University of Texas Rules regarding Student Travel to International Destinations. This includes registering on all websites and submitting all the required paperwork. Submit your paperwork to Wendy Stuessy <wendy.stuessy@austin.utexas.edu> so she can obtain the Department Chair's signature before you send your packet to the International Office. Follow the prompts on the International Office's travel website pages:
https://global.utexas.edu/risk/travel
https://global.utexas.edu/risk/travel/register
What is a Carnet and why do you need one?
Carnets are international customs documents that simplify customs procedures for the temporary importation of various types of goods. There are two types of Carnets:
ATA Carnets ease the temporary importation of commercial samples (CS), professional equipment professional equipment (PE), and goods for exhibitions and fairs (EF). They facilitate international business by by avoiding extensive customs procedures, eliminating payment of duties and value-added taxes (minimum 20% in Europe, 27% in China), and replacing the purchase of temporary import bonds.
TECRO/AIT Carnets, used used between the U.S. and Taiwan only, appear similar to, and serve the same function as the ATA Carnet. TECRO/AIT Carnets result from a bilateral agreement between the US and Taiwan, covering only commercial samples (CS), and professional equipment and professional equipment (PE).
Carnets save time, effort, and money. They They:
May be used for for unlimited exits from and entries into the U.S. and foreign countries (Carnets are valid for one year),
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**Facilitate reentry into the U.S. by eliminating the need to register the goods with U.S. Customs at the time of departure.
Items marked with ** are why RTF requires Carnets.
INDIVIDUALS INDIVIDUALS are responsible for obtaining their Carnets in advance, paying for the Carnet, and following Carnet protocol. There are serious financial consequences for not following Carnet protocols, so pay attention to their instructions.
Which countries are Carnet countries? Because this list is subject to change without notice at any time, check here here http://www.uscib.org/index.asp?documentID=1843
How much does a Carnet cost?
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http://www.uscib.org/index.asp?documentID=859
Equipment Checkout
Policies are listed here: https://wikis.utexas.edu/x/swv3Dw (Sections 11 and 12 are most pertinent)
Essentially, it’s size that limits what can be taken for international travel. If travel is by air, you can only take what is able to be carried on board. You cannot check RTF equipment as baggage.
Additionally, the university prohibits taking UT property to any country for which there is a Travel Advisory. This changes over time, so students must check before they make plans - https://global.utexas.edu/risk/travel/restricted-regions/list has the best links. The list of advisories is at: https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/.