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Admitting Guests and Guest Speakers into a Zoom Meeting

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Admitting Guests to a Zoom Meeting Scheduled in Canvas

Note: If this method fails you can always have the guest speaker call into the meeting using the phone number included in the Zoom meeting invitation email

Steps to admit a guest or guest speaker who does not have a UT licensed Zoom account into a meeting:

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• Not necessarily.  If you only need them to share their screen to display slides or even utilize the whiteboard for annotation, they can do that by default as a "Participant".  The only value of being the co-host is that you can do things like mute/unmute people, lower hands that are raised, or even remove people from the class.  Consider whether you even want to put the management of the class on the guest or if you or your TA should manage calling on people and muting microphones.  
• Only consider making people who help manage the class (e.g. chat monitor, TA) a co-host.  
• Also if you think you aren't able to attend a class that has a guest speaker, then you can set them, your teaching backup, or a TA up as an alternative host which will allow them to start the meeting without you.  This feature is at the bottom of the Schedule a Meeting page in Canvas.  See below.

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Troubleshooting: Guest Speaker's Camera & Mic Doesn't Work

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Call 512-232-6679 (GSB/CBA) and 512-232-4646 (RRH)

For all other UT faculty, please contact your respective college or school