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1. A currently appointed employee may be eligible for a cash advance for travel if any of the following circumstances apply:
   1. Travel is to an Isolated Region
   2. Travel is more than one week
   3. Traveler is accompanying students are part of a Study Abroad program
   4. Travel is accompanying a Student Trip
   5. Financial Hardship (traveler has no credit card)
   6. 2.     A Cash Advance Request must be submitted no less than 10 business days prior to the travel dates and cannot be submitted without an approved Request for Travel Authorization (RTA)
   7. Once the Request for Travel Authorization email has been received the traveler completes the Travel Cash Advance Request Form, print on letterhead, and submit to the Finance Office, Patricia Semenov.
      1. Within the form the Department Reviewer is Lizeth Salinas, 512-232-5317, Lizeth @austin.utexas.edu
      2. Department Contact is Patricia Semenov, 512-232-7978, patricia.semenov@austin.utexas.edu
      3. Cash Advance checks are held for pick-up in MAI 132 on the date check needed in the form. The traveler will need to take a ID and sign a promissory note.
      4. Cash Advances follow the same Travel Reimbursement guidelines and requirements except that they are due no later than two weeks after the date of travel ended.
      5. Unused funds must be returned to the University upon completion of the trip.
      6. Traveler will need to submit the REQ/Travel Reimbursement form via the Request Forms system, same as standard travel, with eligible paid receipts.  The Finance Office will create the Cash Advance Reconciliation and notify traveler if funds are due back.
      7. Traveler will need to sign the Reconciliation form and submit a check for funds made out to the University of Texas at Austin.
      8. If travel expenses equal or are over the received Cash Advance the traveler will sign the reconciliation form, no funds will need to be returned.
      9. Failure to follow the Cash Advance for Travel guidelines and meet the expected reconciliation date may result in a denial of future Cash Advance Requests.
         
         

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  Travel Rules and Guidelines

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