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- The outside party must submit written information regarding the nature and scope of the project so that we can determine if this is a situation where The Department is justified in allowing the outside group to use The Winship Drama Building.
- The requesting party should gather the required proof of insurance and work with Ben Jessica to prepare the standard contract that has been approved by UT Contracts Office.
- We discourage any changes to the standard contract because they would have to be approved by The Contracts Office and may delay the processing of the request.
- After compiling the necessary documentation, Ben will work with The Dean's Office of The College of Fine Arts and The University Contracts Office to submit all the necessary information and paperwork to the appropriate university personnel.
- Upon completion of the above steps, The Dean's Office will call together the parties to the contract for signatures (the head of the department and a representative of the organization desiring contract).
- Generally speaking, you should allow 7-8 weeks in advance of your event to process your building use agreement.
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