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Transportation-General: Travel must originate from UT/Austin,TX. If traveler will be temporarily based at another location for business purposes at the start of the trip this information should be documented in the RTA. If the traveler will be temporarily based at another location for personal reasons the traveler should obtain cost comparison quotes for the transportation expense originating from Austin, TX from one of the contracted Travel Agencies or Expedia, Orbitz..etc .
Airfare: Flights may be booked via the Travel Management Services site with contracted Travel Agencies or directly by the traveler via an online reservation tool or airline.
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- If a traveler plans on including personal travel during a business trip the Request For Travel Authorization/RTA must be documented with the dates of business versus the dates of personal travel. All travel expenses will need to be incurred by the traveler and submitted for reimbursement.
- Travel expenses will only be reimbursed for the business travel dates. Transportation to and from the business destination are allowed. If a traveler is leaving the business destination and traveling to another destination for personal travel the transportation from the business to personal destination is allowed. Transportation from personal destination to UT/Austin is not eligible.If a traveler decides to fly out of a different city than Austin, a cost comparison for the flight must be provided.The cost of the preferred flight must not be more than what flying out of Austin would've cost. This can be obtained from Expedia, Orbitz..etc .
Airfare: A trip with business and personal travel dates cannot be direct billed. The traveler will have to purchase and submit for reimbursement. The traveler must obtain an official round trip airfare quote for the business dates of travel from one of the authorized travel agencies prior to the trip. The quote will be submitted by the traveler with the eligible travel reimbursement receipts to help support the reimbursement of the airfare ticket. UT will reimburse the traveler up to the quoted airline ticket.
- Ground Transportation: Ground transportation during business travel dates are eligible.
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