Page Comparison

Purpose:

To outline the college’s process for managing professional track (NTT) faculty contracts that are expiring or beginning in the Spring semester of an academic year; i.e., specifically relates to instructional faculty.

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Contracts vs Offer Letters: In our common discourse, “offer letters,” are considered “contracts,” and we often use the two interchangeably. However, it is important to remember that in Workday, a contract is a specific component of managing professional track faculty appointments. Workday provides an opportunity to upload an offer letter as part of the contract process, but, in Workday, contracts and offer letters are distinct rather than interchangeable. (Standard offer letter templates.)

Expiring Contract: for the purposes of this process, a contract ending on 1/15/YY

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1. COLA HR will run RPT0813 for the college, post an edited version to Box, and make it accessible to department staff.
2. Department staff will use Excel Online to access RPT0813 and indicate whether their inactive faculty will be reactivated for appointment beginning 1/16/YY. All of these faculty will either be reactivated, remain inactive, or need to be terminated/have job ended.
   1. Reactivation (Workday “Change Job” BP required);
      1. When reactivating faculty, Workday will unfortunately allow you to route forward the BP without updating to the appropriate job profile or updating the scheduled weekly hours. Routing your BP forward without making these updates will result in the BP being returned.
      2. Be sure to attach the signed offer letter to the first “page” of the BP.
   2. Remain inactive: no action required!
   3. Termination (Workday BP required).
      1. Proceed with termination when there is no reasonable expectation that the inactive faculty member will return teach for UT; if you know they will be teaching for another unit in the upcoming semester (but not yours again), wait till the other job is in place in Workday and then process a Switch Primary Job and End Job for your dept.

General Follow-up:

1. Staff ought to review the remainder of their roster [look at the Members of unit’s top-level JM sup org (Manager should be Chair/Director)] for other faculty who might need changes to their contracts or appointments and proceed with the appropriate business process as above. 

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