An honorarium is a payment to an individual for services (speaking at a conference, participating in research, providing expertise, etc). HBP has an overview of the entire process in Part 12, Independent Contractors. Payments of this kind must be authorized by the university in advance of the event. Requesting payments after the event has taken place will require a purchasing exception. Please review the sections below to view details for each step in the process. There is a PDF presentation of this material.
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| title | Authorization of Payment |
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Honorarium payments must be authorized by the University in advance of service date by Purchase Order (POINT Plus), signed Business Contract, or Exempted Services Authorization Form (ESAF). See HBP Part 12.2 Authorizations and PO vs Contract Matrix to determine the best authorization mechanism. Click the sections below to learn more about each option. | Expand |
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| A contract is required when: - An individual requires their contract be signed by University.
- An individual is making a presentation or speech that will be recorded.
- An individual requires special terms or conditions, such as travel arrangements that cannot meet the University’s Travel Accountable Plans rules or reimbursement limits per HBP Part 11. Travel.
- An individual is a foreign person without a U.S. Tax Number.
Read the agreements on the Business Contracts website to determine which situation is yours. Complete the BCRC, services agreement, and follow your normal submission procedure Contracts+ or use the COLA submission form. |
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| title | Exempted Services Authorization Form |
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| An ESAF can be used in these circumstances: - An event judge or referee.
- Attendance at a workshop or conference.
- K-12 Teacher Mentors / Field Supervisors.
- Advisory Board Members.
- Workshop / Conference Speakers / Trainers.
- Spousal or family travel for a prospective employee.
Note that an ESAF cannot be used if the individual is a foreign person. |
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| If not a business contract or ESAF, you’ll use a Purchase Order (PO): - Access POINT Plus to create a PO.
- CBS units, complete the appropriate survey and attach the EICCC.
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Once the event has past, create the appropriate payment document.
Payment Methods - VP1, VP2, or wire transfer.
- An EICCC is required for all payment types.
- An invoice (email is acceptable) generally required for payment.
Process Payment - PO = VP1 VP1 (VP1 honorarium example video)
- Contract = VP2 (or Wire Transfer)
- ESAF = VP2
- Or if CBS unit, submit payment survey with all paperwork.
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