Page Comparison

Purpose:

To outline the college’s process for managing professional track (NTT) faculty contracts that are expiring or beginning in the Spring semester of an academic year; i.e., specifically relates to instructional faculty.

For general information about NTT contracts--their purpose, function, and related definitions and processes--please see the NTT Faculty Mass Transactions page, especially the Overview, Important Reminders, and Workday Processing sections, as they contain valuable information about NTT contract maintenance, not just for mass processes. [https://workday.utexas.edu/services/ntt-faculty-transactions] 

Because of a significantly lower transaction volume in Spring versus Fall, COLA is reserving use of the Mass NTT processing for Fall semester only. Therefore, units are responsible for routing BPs in Workday to properly maintain their professional track faculty for the Spring semester.

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Professional Track Faculty (NTT): non-tenure track faculty in the Lecturer or Instruction title series, though could apply to anyone holding one of the titles defined in Regent’s Rules 31001:2.2b-m [https://cms.utsystem.edu/board-of-regents/rules/31001-faculty-appointments-and-titles] 

Contract: in Workday, the mechanism which defines the time period of an NTT faculty member’s active employment at UT

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1. COLA HR will run RPT0813 for the college, post an edited version to Box, and make it accessible to department staff.
2. Department staff will use Excel Online to access RPT0813 and indicate whether their inactive faculty will be reactivated for appointment beginning 1/16/YY. All of these faculty will either be reactivated, remain inactive, or need to be terminated/have job ended.
   1. Reactivation (Workday “Change Job” BP required);
      1. When reactivating faculty, Workday will unfortunately allow you to route forward the BP without updating to the appropriate job profile or updating the scheduled weekly hours. Routing your BP forward without making these updates will result in the BP being returned.
      2. Be sure to attach the signed offer letter to the first “page” of the BP.
   2. Remain inactive: no action required!
   3. Termination (Workday BP required).
      1. Proceed with termination when there is no reasonable expectation that the inactive faculty member will return teach for UT; if you know they will be teaching for another unit in the upcoming semester (but not yours again), wait till the other job is in place in Workday and then process a Switch Primary Job and End Job for your dept.

General Follow-up:

1. Staff ought to review the remainder of their roster [look at the Members of unit’s top-level JM sup org (Manager should be Chair/Director)] for other faculty who might need changes to their contracts or appointments and proceed with the appropriate business process as above. 

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