| Warning |
|---|
| title | THIS ARTICLE IS CURRENTLY IN DRAFT STATUS |
|---|
|
This article is currently being developed. It is not ready for production use by end users. |
| Note |
|---|
| title | Working with Confidential Data |
|---|
|
When working with UT data that is considered Confidential such as FERPA data, there are only a few online services that are approved to store and/or process such data. UTBox is one such service which is what is used in this tutorial to securely exchange files between participants in the program. Click here for a list of online services that have been approved for use with Confidential data along with what types of data each service has been approved for. Any online service not directly owned by UT and not listed on the linked website will need to be approved by the UT Information Security Office before it can be used to store and/or process Confidential data. |
...
Below are the folders to share and the folder permission you should assign when you share the folder:
| Folder Hierarchy | Facilitator Field Supervisor Permission | Principal Permission | Cooperating Teacher Permission |
|---|
| Top Level Cohort Folder | Editor | Do not share folder | Do not share folder |
- School Folder (If applicable)
| Inherited | Viewer Uploader | Do not share folder |
Student Teacher Folder | Inherited | Inherited if access already given to school folder. Otherwise set to Viewer Uploader | Viewer Uploader |
| Tip |
|---|
| title | Permissions Automatically Apply To Sub-Folders and Files |
|---|
|
| If you share a folder with someone then they will automatically be able to access any sub-folder with the same permissions so there is no need to repeat the sharing process for each sub-folder. In the chart above "Inherited" means you don't need to share that folder since it will already be accessible to the person via their access to the parent folder. For example if you grant a facilitator field supervisor access to a top level cohort folder then they will be able to click on that shared folder in the Box website to open it up. They will then see and be able to access ALL of the sub-folders and files inside of the cohort folder such as the folders for schools and individual student teachers. |
...