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A sometimes confusing although important distinction exists between "sharing" and "collaborating" in Box:
"Sharing" is a simple way to allow just about anyone to see files you have stored in Box. They do not need to log in via an existing Box account, although you can optionally password protect your documents with this method.
"Collaborating", by contrast, is how you grant access to people with a Box account (UTBox or external) for not only viewing, but changing or adding content to the folders or files to which you grant them permission.Various Multiple Collaborator roles allow you to control the privileges you grant to someone for changing and creating new content within a folder, or uploading revisions to a file. To add someone as a Collaborator, they must already have a Box account, either through UTBox or via a personal Box account.
"Sharing" will allow a person who has permission to access a file or folder to view and, if their role permits it, download contents of a folder or a specific a file. However, they will not be able to make changes to the contents of the folder, nor will they be able to upload new or revised content unless they are granted "Collaborator" access.
You can share folder contents or specific files with people by sending a link via an email directly from Box, pasting it into a separate email message or calendar invitation, or by adding the embed code to a website (advanced). Collaborators can access appropriate files through their Box web interface or through Sync, in addition to any links you send them.
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Click the down arrow to the right of a file, and select Lock File. You also have the option to lock files when opening them via the Box Edit app, or by right-clicking the file in your My Box Documents sync folder and choosing lock file (Windows only).
You can choose whether collaborators can download a locked file. If you wish, set an expiration time for the file to automatically become unlocked, which can be helpful in cases where you forget to unlock the file when you are finished with it.
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To make it easier to sort or filter your Box content, assign tags to your files and folders. Your tags are not visible to others.
To assign tags, select the down arrow to the right of a file or folder, and click Add/Edit Tags. Assign a new tag, or choose an existing one. Filter by specific tags by clicking the tag icon in the toolbar (to the left of the "Sort by" link)just above your folders to the right, and a list of your tags will appear. Make your selections and click Apply.
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