Versions Compared

Old Version 24

changes.mady.by.user Dula, Samantha

Saved on

compared with

New Version 25

changes.mady.by.user Zachariah Bendas

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

  1. Open the Zoom desktop application on your computer.
  2. Click "Schedule" to schedule a meeting with an individual student.
  3. Choose the date and time and adjust the settings to your preferences.
    1. For more information on your Meeting Options.
  4. Select "Other Calendars" and then "Schedule" 
    1. A dialogue box with all the information your student needs to join your meeting at the scheduled time will appear, click "Copy to Clipboard" so you can share it in Canvas.
  5. Go to your course in Canvas and select "People" on the lefthand panel
    1. After finding and selecting your student, their profile box will pop up on the right with a Messaging icon.
    2. Select the messaging icon and in the message fill in the Subject and paste the Zoom Meeting information into the body of the message.
    3. Once sent, the student now has the meeting information and can join the Meeting with the Meeting ID or the link provided at the scheduled time.  
Multiexcerpt
MultiExcerptNameOpen Office Hours

Open Meeting Office Hours

Office Hours in Zoom follow the same structure as hosting a lecture

  1. Open your course in Canvas.

  2. From the sidebar, click "Zoom".
  3. Click the blue "Schedule a New Meeting" button.
  4. Fill out the settings for your lecture as desired. You can provide a topic, description, choose the start time and duration, and more.
    1. Your meeting time and duration should be set to that of your Office Hours. 
      1. In our below example, the class meets for an hour at 1:00 pm.
    2. By selecting "Recurring meeting", you can automatically schedule your Office Hours to repeat each week. Use the "Weekly" option and select the days on which your Office Hours occur.
    3. "Require meeting password" is unchecked by default. 
      1. This option is not necessary and may complicate the process of joining for your students.
    4. Be sure to check the "Mute participants upon entry" option. 
      1. This will prevent background noise from students or other participants from being immediately broadcast when they enter the meeting.

    5. Use the "Enable waiting room" option to allow the students to join the meeting before the planned start. 

      1. This will allow you to admit all students to the meeting once the instructor is ready for Office Hours to begin. You can read more about the Waiting Room here.

    6. Alternative hosts: Enter the email address (theusersEID@eid.utexas.edu) of another Zoom user who is Licensed - to allow this user to start the meeting in your absence. Read more about Alternative Hosts.
  5. When configured to your liking, click "Save" to save your meeting. It will automatically be added to your Canvas calendar, as well as to your students' calendars.

...